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Tuesday, May 21, 2019

Aladtec Integrates with ImageTrend

Aladtec can be easily integrated with ImageTrend. With the ImageTrend integration, Aladtec will automatically feed schedule information to ImageTrend, eliminating the time-consuming and error-prone task of adding crew data into ImageTrend incident reports.

After the ImageTrend integration is enabled, Aladtec will seamlessly create and update ImageTrend with Aladtec scheduling information. Every fifteen minutes, Aladtec will ensure the scheduling information from yesterday, today, and tomorrow is in sync with ImageTrend’s crew information used for incident reports. Aladtec schedule changes may result from trades, time off, and sign ups.

Enabling the ImageTrend integration is easy. First, contact Aladtec at integrations@aladtec.com or 888.749.5550 to activate the ImageTrend integration. Then, request account information from ImageTrend, including an API Token and URL. In Aladtec - Setup - Integrations, after enabling, enter the account information and authenticate, as shown below.


Once the ImageTrend account information is authenticated, ImageTrend data can be matched to Aladtec data, as described below.

Aladtec Members will be automatically listed. The ImageTrend Personnel ID matching each Aladtec Member can be entered.


Similar to entering in ImageTrend Personnel IDs, for each Aladtec Schedule listed, an ImageTrend Apparatus ID and Agency Location ID can be entered. See below for an example.


Additionally, for each Aladtec Position, an ImageTrend Role Code can be entered, as shown below.


Each Aladtec Shift Label can have an ImageTrend Shift Name entered, see example below.


Daily Split Time defines the time each day starts/ends and can be selected, as shown in the example below.


After the Aladtec to ImageTrend matching has been completed and the Daily Split Time is selected, save the matches and start the integration, see below. Options to temporarily stop the integration or permanently disable the integration are provided as well.


For questions or additional help with the ImageTrend integration, please contact the Support Team at support@aladtec.com or 888.749.5550. For questions or additional help with ImageTrend, please reach out to ImageTrend. As always, thank you for using Aladtec!

~ Your Aladtec Team

Monday, May 20, 2019

Assigning Time Off Accrual to Members

Aladtec has enhanced the Time Off Accrual feature, offering greater flexibility in defining accruals for members. The enhancement allows members to seamlessly roll from one accrual profile to another, eliminating the need to assign new accrual profiles over time. Also, members can now start accruing on a date in the past, simplifying set up for the initial accrual period.

To implement Time Off Accruals, in Setup, enable Time Off, then define accrual profiles. In the example below, accrual profiles have been defined based on job and years of experience. Each accrual profile can be set up to automatically accrue hours per Time Off Type.

Once Accrual Profiles are defined, multiple Accrual Profiles can be assigned to each member, as shown in the example below. Each Accrual Profile is only effective during the specified Profile Date Range. A member is eligible to begin accruing hours on the Starts Accruing date, which can be set to a date in the past. Automatic accruals will be deposited after hours have been accrued, providing the deposit date is within the Profile Date Range.


Each Accrual Profile assigned to a member includes, per accrual type, the Next Deposit date and the Accrual Rate, making it easy to confirm the member’s time off accrual was set up correctly.


For additional information on how to use Time Off Accrual, watch this video.



For questions or additional help with Time Off Accrual, please contact the Support Team at support@aladtec.com or 888.749.5550. As always, thank you for using Aladtec!

~ Your Aladtec Team

Monday, May 13, 2019

Aladtec Integrates with FIREHOUSE Software by ESO

Aladtec can be easily integrated with FIREHOUSE Software by ESO. With the FIREHOUSE Software integration, Aladtec will automatically feed schedule information to the FIREHOUSE Software roster, eliminating the time-consuming and error-prone task of duplicating schedule data.

After the FIREHOUSE Software integration is enabled, every fifteen minutes, Aladtec will ensure the members currently working are in sync with FIREHOUSE Software’s roster, including any changes to Aladtec schedules resulting from trades, time off, and sign ups.

Prior to setting up the FIREHOUSE Software integration, confirm Aladtec Shift Labels match FIREHOUSE Software Shift Codes. See example of Aladtec Shift Labels below.


















Enabling the FIREHOUSE Software integration is easy. First, contact Aladtec support (support@aladtec.com or 888.749.5550) to activate the FIREHOUSE Software integration. Then, reach out to ESO to set up the FIREHOUSE Software import and request account information, including user name, password, and FTP host.

In Aladtec - Setup - Integrations, after enabling, enter the account information and authenticate, as shown below.

















Once the FIREHOUSE Software account information is authenticated, FIREHOUSE Software data can be entered to match to Aladtec data, as described below.

Aladtec Members will be automatically listed, simply enter the corresponding FIREHOUSE Software Staff ID for each Aladtec Member, as displayed in the example below.




















Similar to matching Aladtec Members to FIREHOUSE Software Staff IDs, for each Aladtec Schedule listed, a FIREHOUSE Software Station ID and Unit ID can be entered. See below for an example.




















Daily Split Time defines the time each day the roster starts/ends. Select the Daily Split Time, as shown in the example below.




















After the Aladtec to FIREHOUSE Software matching has been completed and the Daily Split Time is selected, save the matches and start the integration, see below. Options to temporarily stop the integration or permanently disable the integration are provided as well.




















For questions or additional help with the FIREHOUSE Software integration, please contact the Support Team at support@aladtec.com or 888.749.5550. For questions or additional help with FIREHOUSE Software by ESO, please reach out to ESO. As always, thank you for using Aladtec!

~ Your Aladtec Team

Monday, April 15, 2019

Daily Staffing Requirements

Staffing requirements can now be defined for each day, using Daily Staffing Requirements. Similar to staffing requirements defined for a schedule, a warning will be displayed when the Daily Staffing Requirements are in violation. For example, Daily Staffing Requirements can be used to display a warning when the required number of full-time members is not met or when no members are scheduled with a required qualification, such as Swiftwater Rescue or HazMat.

Daily Staffing Requirements, applied across all published and unpublished schedules, can be set up:
  • down to the hours within each day of the week.
  • for the minimum number of members.
  • for multiple qualifications using member database fields, including any combination of select lists, multi-options, and expiration dates.

In the following example, Daily Staffing Requirements are set up to require at least one member with a non-expired certification for Swiftwater Rescue per day.



When the Daily Staffing Requirement for Swiftwater Rescue is violated, a warning and the details of the violation are available in the Work Schedule views, shown in the Monthly Calendar view below.



The Hourly Editor also includes a warning for the Daily Staffing Requirements violation. In this example, the violation details indicate one member is needed to fulfill the Daily Staffing Requirement for Swiftwater Rescue.



The Daily Staffing Requirement warning is visible to all members on My Schedule. Members can also view the violation details for consideration when signing up for shifts.
















To learn more on using Daily Staffing Requirements, click on the video below.


For questions or additional help with Daily Staffing Requirements, please contact the Support Team at support@aladtec.com or 888.749.5550. As always, thank you for using Aladtec!

~ Your Aladtec Team

Tuesday, April 9, 2019

Aladtec Integrates with Emergency Reporting

Aladtec can be easily integrated with Emergency Reporting (ER). With the Emergency Reporting integration, Aladtec will automatically feed schedule information to Emergency Reporting Daily Rosters, eliminating the time-consuming and error-prone task of duplicating schedule data.

After the Emergency Reporting integration is enabled, Aladtec will seamlessly create and update Emergency Reporting Daily Rosters with Aladtec scheduling information. Every fifteen minutes, Aladtec will ensure the scheduling information from yesterday, today, and tomorrow is in sync with Emergency Reporting’s daily roster information, including any changes to Aladtec schedules, such as trades, time off, and sign ups.

Enabling the Emergency Reporting integration is easy. First, contact Aladtec support (support@aladtec.com or 888.749.5550) to activate the Emergency Reporting integration. Then, create a new user in Emergency Reporting. In Aladtec - Setup - Integrations, after enabling, enter the credentials and authenticate, as shown below.

Once the Emergency Reporting credentials are authenticated, Aladtec will automatically retrieve Emergency Reporting data, including all users, stations, apparatus, and positions. After the data is retrieved, to sync data to Emergency Reporting, match Aladtec data to Emergency Reporting data as described below.

Aladtec Members will be automatically matched to Emergency Reporting Users, if possible. For any Aladtec Member that does not match an Emergency Reporting User automatically, select the correct Emergency Reporting User from the provided list, as shown below.

Similar to matching Aladtec Members to Emergency Reporting Users, match an Aladtec Schedule to an Emergency Reporting Station - Apparatus pair. See below for an example.

Each Aladtec Position can be matched to one Emergency Reporting Position. Matching positions is optional. In the example below, Aladtec Positions have been matched to Emergency Reporting Positions.

Daily Split Time defines the time each day starts/ends in the Emergency Reporting Daily Roster. Select the Daily Split Time, an example is shown below.

After the Aladtec to Emergency Reporting matching has been completed and the Daily Split Time is selected, save the matches and start the integration, see below. Options to temporarily stop the integration or permanently disable the integration are provided as well.

To learn more on Emergency Reporting Integration, please click on the video below.


For questions or additional help with the Emergency Reporting integration, please contact the Support Team at support@aladtec.com or 888.749.5550. For questions or additional help with Emergency Reporting, please reach out to Emergency Reporting. As always, thank you for using Aladtec!

~ Your Aladtec Team

Tuesday, March 5, 2019

Add Shift Labels to Schedule Days

Shift Labels can be used to add a label and color to each schedule day in Aladtec. The labels and colors can be customized to provide a sense of familiarity for members, e.g. Red/Gold/Black shifts, A/B/C shifts. With Shift Labels, whether on mobile or desktop, it’s easy to quickly glance at any of the schedule views to see which shift is working and identify upcoming shifts.

In Setup, multiple Shift Labels can be added, each with a short text label and color. Every Shift Label represents 24 hours and Shift Labels can be repeated to create a rotation. In the example below, Shift Labels are repeated to create a 48/96 rotation.


Once the labels and colors are added in Setup, Shift Labels are displayed in all desktop and mobile schedule views. Shift Labels make it easy to quickly see specific shift days, such as all the Gold shift days in the Monthly Calendar below.


On mobile, while Shift Labels are automatically displayed on the Daily Summary, it is optional to include Shift Labels on My Schedule. To include Shift Labels on My Schedule, simply modify the View Options, as shown below.




For questions or additional help with Shift Labels, please contact the Support Team at support@aladtec.com or 888.749.5550. As always, thank you for using Aladtec!

~ Your Aladtec Team

Tuesday, February 5, 2019

Availability has an Improved Interface and Mobile Access

Aladtec released a powerful new interface to quickly add Availability for multiple dates. The mobile experience has also been updated to allow viewing and editing availability.

Members, such as part-timers and volunteers, can use Availability to communicate scheduling preferences. For instance, a part-timer may indicate which dates they are available to prevent overlaps with their personal schedule.

Similar to desktop, on any mobile device, members can now go to the My Schedule page to view and add Availability, shown below.


When adding Availability, multiple dates can be selected for a specific time range and type (available, unavailable, or prefer). In the example below, multiple dates are selected to mark as Available.


A repetition can be used when adding Availability. For example, a member may prefer to work every Monday (shown below). A repetition, custom or weekly, can be defined for a specific day, time range, and type of availability.


For more detail on viewing and adding Availability, watch this video.


For questions or additional help with Availability, please contact the Support Team at support@aladtec.com or 888.749.5550. As always, thank you for using Aladtec!

~ Your Aladtec Team