Admit it. You're less than three whole weeks into 2012 and you've struggled with (if not completely failed) your new year's resolutions. You promised yourself you'd workout more but since everyone else has made the same promise to themselves, the gym you signed up for is overcapacity all the time. Healthy eating is another ambitious one...but when you're running late, drive-thru is just too convenient to pass up. And I know you promised yourself you'd spend more time with family, if even just a phone call to mom or dad, but admit it, nothing's on the calendar.
I'm not writing this to make you feel guilty or embarrassed but rather to encourage you. Most people pick challenging resolutions requiring a complete change in habit. Life changes take time but if you put in the hours, it'll pay dividends.
Here's an idea...why not have team, group or department resolutions in the workplace?
I had a great conversation with a friend the other day and he shared with me that his department at work decided to curb foul language and implement a "swear jar," which amassed wealth would benefit a yet to be determined charity. I wish them well - though I found it peculiar that if they were successful, there wouldn't be much to donate!
I thought about this wonderful idea further and wondered why departments don't (that I know of) set new year's goals for work efficiency? Instead of setting resolutions for things not to do, set things to do as a team. Here are some ideas I came up with relating a bit to what we do (online employee scheduling):
- Go for 100% online shift sign-ups, trades, time off requests, etc. No phone calls, no emails.
- Spelling! Maybe even go through your scheduling system and fix old typos.
- Keep employee data current.
- Start tracking time off accrual online.
- Take and upload employee photos for your employee database.
- Have every upcoming open shift filled by a set date of the month.
- Take two daily 15 minute breaks to do something team-building together.
- Utilize your system's online forum to have logged work discussion and conversation.
- Take advantage of the massive 200GB of online storage in your EMS Manager, FIRE Manager or Zanager system by putting all department files "in the cloud."
- Log in every day into your system.
Whatever system you use for employee scheduling, even if it's not one of our systems, decide as a team on how to be more productive. Challenge each other to stay organized and focused on work tasks. Warren Buffet once said, "Bad habits are like chains that are too light to feel until they are too heavy to carry." An effective system is a committed system, and a working system is a used system.
Before cloud storage, I used to hear people say all the time that they lost their computer files and didn't have a backup. The idea of backing up your files has been around for a long time and some computer operating systems even have built-in software to back up your hard drive automatically. All you have to do is set it up. Point being, the system works - you just have to use it.
Say it with me, the system works, I just need to use it. Encourage each other to take advantage of the tools you already have and develop good habits - you'll be surprised how much you can get done together.
*Special thanks to Big Thoughts from a Small Mind for the great picture.