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Friday, October 14, 2011

Tech Tip: Can't Edit Past Data? Check Your Historical Edits Limit!

One of my favorite features in our systems is being able to edit past schedule entries. Even in a perfect world, there's no telling if you'll ever need to go back and fix any mis-entries. Whether someone left their shift early, late, or traded shifts with someone without going through the proper channels, you don't have to jump in your DeLorean and hit 88mph to go back in time to fix it on the schedule.

But what if your EMS Manager, FIRE Manager or Zanager system doesn't let you change past schedule data? 

There may be a simple answer to that question...Check your Historical Edits Limit

Under Setup/General, you will find the Historical Edits Limit setting.

If you can't edit an entry from 90 days ago, bump up your limit to 180 or 365 (there's nothing stopping you from changing it back to a lower limit). 

Tying this great feature with our System Log makes it foolproof. Since the System Log timestamps every action taken in the system, you have complete accountability over any changes made. What does this mean? It means that if you have mid-level administrators making scheduling changes, you will know who did it and when.  

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