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Wednesday, March 22, 2017

This Sheriff’s Office Easily Manages Complex Staff Scheduling with Aladtec While Staying Union Compliant

Saving time and money while following union rules was the goal for Wisconsin's Florence County Sheriff’s Office.
Moving a complex employee shift rotation online to save time and complying with union overtime rules was a necessity for Florence County Sheriff’s Office.

“We are unionized here, and I thought it would be an issue for calling people in on overtime according to the union contract. The union worked with us so we could do the coverage requests using the Aladtec system. Because the Aladtec software time and date stamps, we can take the overtime sign-ups to meet the contract requirements,” explains Sheriff Jeff Rickaby, Florence County Sheriff’s Office, Wisconsin.

Along with ensuring union overtime compliance, this agency wanted to switch from scheduling their 25 officers on paper and move to an online employee scheduling system that could easily handle their challenging shift rotation.

“We scheduled our staff on paper, and it was difficult and time-consuming.  We needed a better method. Our work schedule is complicated from the standpoint that we have a standard four day on four day off schedule, what makes it different is our staff rotates within that schedule to maintain constant relay of day to day information. Someone is always working today that worked yesterday; this eliminates information loss on routine day to day things.  Instead of having two different work groups opposite of each other we actually have six work groups,” adds Rickaby.  “I contacted Aladtec and within a very short period of time they were able to customize their software to suit our particular scheduling needs. The free training on the software was well done and easy to understand.”

Public Safety Agencies find they are saving vast amounts of time after switching to Aladtec.  Processes are automated, there are fewer errors, and the flow of communication is greatly improved.  “Aladtec saves us several hours each week, often that time was spent calling staff notifying them of schedule changes. Since we don’t have to do that anymore, I think we are saving over $6,500.00 per year due to the tremendous savings in time.  The software has also eliminated scheduling errors,” states Rickaby. "Our agency had some hesitation changing to an on-line schedule program. One of my older supervisors was very apprehensive about the change. We have been using the scheduling software for over two years, and now he wouldn't be without it and neither would the rest of the agency.”

About Florence County Sheriff’s Office:  Florence County is located in northeastern Wisconsin on the border of  Michigan’s Upper Peninsula. Their agency motto is: A community resource, while their mission statement is: To be a valuable and effective resource for the people of Florence County.  For more information on Florence County and their Sheriff’s Office visit:

About Aladtec: They proudly provide online employee scheduling and workforce management software to over 1,800 organizations, primarily within the Public Safety Sector. These customers count on Aladtec every day to help them save time and improve efficiency.  For information about their affordable industry specific options, or to try a free demo, please visit:


Tuesday, March 7, 2017

"How To" Video - Add Aladtec to Your iOS or Android Device's Home Screen

Your Aladtec system is accessible via the Internet from any smartphone or other mobile device. When using the system on a smartphone, the mobile browser will automatically be detected and load the mobile version. Here is a step-by-step video showing you how to create a shortcut to the system on your device's home screen - choose from the iOS or Android video below.

iOS Video:

Android Video:

As always, if you have questions about this blog, or need any other help, please contact your Support Team at or 888.749.5550. And, thank you for choosing Aladtec.

Wednesday, March 1, 2017

Announcing Minimum Staffing Requirements

We recently rolled out a “Minimum Staffing” feature to Aladtec’s online employee scheduling and workforce management system. This flexible, easy-to-use feature allows defining minimum staffing requirements for each schedule. Warnings will display on schedules that do not comply with your pre-set requirements. For example, use this feature to display a warning when staffing levels fall below five during the day and three at night or when there isn’t anyone on the schedule with a required qualification such as CPR certification or HazMat.

Staffing Requirements can be set up:

  • per schedule, down to the hours within each day of the week. 
  • for the minimum number of staff.
  • for multiple qualifications using member database fields, including any combination of select lists, multi-options, and expiration dates. 

In the following example, on the Hamilton Station schedule, “Minimum Staffing” is set up for the schedule hours from 7:00 a.m. - 11:00 p.m., each day of the week. Saturday and Sunday require a minimum of three members between 7:00 a.m. - 3:00 p.m. while the rest of the days and times require four members.

Schedule Area under Setup with Minimum Staffing areas highlighted

Continuing with the Hamilton Station schedule example, a “Fire Apparatus” requirement requires a minimum of one member on the schedule with either a “Water Tender” or “WTD Super Tender” qualification from 8-11:00 a.m. on Saturday and Sunday.

Schedule Area under Setup with Minimum Staffing areas highlighted

When a violation occurs, a warning displays in the Work Schedule views and the Hourly Editor on each day, per schedule. Details of the violations are visible to all members for consideration when requesting time off or signing up for shifts.

In the following example, the monthly Work Schedule View warns that the Hamilton Station schedule on the 26th violates the “Fire Apparatus” minimum staffing requirement. As defined above, a minimum of one member with the “Fire Apparatus” qualification is needed on the schedule, between the hours of 8-11:00 a.m. on Sundays.

Monthly Calendar View with violation and details highlighted

Filter the work schedule view to only include violating schedules and focus on resolving the violations.

Monthly Calendar View with Edit link and violation highlighted

The Hourly Editor displays each staffing count followed by the required number of staff (i.e. current/required). Any violations are shown in red.

In this Hourly Editor example, the "Fire Apparatus" staffing requirement displays as 0/1 indicating the need for one member to fulfill this staffing requirement.

The Hourly Editor page highlighting staffing counts and the violation

Details of the violations are available for each warning in the Hourly Editor.

The Hourly Editor page highlighting the details of the violation

Mobile shows the violation warnings, as shown in Hamilton Station example below.

Mobile site with a violation highlighted

For additional detail on how to set up minimum staffing requirements and identify violations, please watch the video here.

If you have questions, or need help navigating the minimum staffing requirements feature, please contact your Support Team at or 888.749.5550. As always, thank you for choosing Aladtec.

Tuesday, February 14, 2017

Online Workforce Management Software Aladtec to Demo System at EMS Today Expo

Nearly 5,000 Public Safety sector attendees are
expected to gather in Salt Lake City February 23rd - 25th for this event.
The 36th annual EMS Today Conference and Exposition takes place at the Calvin L. Rampton Salt Palace Convention Center in downtown Salt Lake City, Utah next week.  The conference is a Pennwell event and produced by the Journal of Emergency Medical Services (JEMS).  Attendees from around the world will have an opportunity to take continuing education classes, network with peers and visit the exhibition hall where hundreds of vendors will showcase the latest technology, products and services for emergency medical services.

One exhibitor attending EMS Today this year, is Wisconsin based Aladtec (booth #1616).  Aladtec is a popular online employee scheduling and workforce management system within the Public Safety sector.  Many EMS agencies need to juggle shifts for both fulltime and part time employees.  Aladtec easily handles this challenge, along with complex 24/7 schedule rotations, which are common place with Public Safety agencies.  

The Aladtec system has evolved from a crew scheduling system to an all-in-one robust workforce management tool, which is available 24/7 from any computer, smartphone or other mobile device via the Internet.  It has many key features and benefits - including allowing members to submit availability, request time off and make shift trades online.   It features certification tracking, a document library, member discussion area, events calendar, custom reports, and an optional Time Clock kiosk.  Also, through Aladtec’s Forms feature - customers can go green and create and maintain forms online.  This is a customizable forms system with advanced workflow functionality.   

This online system improves agency efficiency, saves time, saves money, improves morale and reduces human error.  These factors are vital for Public Safety Agencies.  Over 1,800 organizations subscribe to Aladtec’s online employee scheduling and workforce management software with over 111,000 people using the system throughout North America.  

While at the 2017 EMS Today event, Aladtec staff plans to connect with many of their customers.  They will also offer guided system demonstrations to prospective customers and will allow agencies to sign up for a free 14 day Aladtec demo at their booth (#1616).

Supporting Quotes from Aladtec Customers:

“I estimate we're saving about 100 hours a month by using Aladtec for staff scheduling and workforce management.”
-Landon Churchill, Engineer/EMT, Colorado River Fire Rescue, Rifle, CO

“Using Aladtec eliminates the human-error factor we once had of under or over-staffing members or stations. We have always allowed shift swaps within the pay week, but some staff had trouble finding someone to switch. This is now an automated feature, and the system requires staff to adhere to the rules. Aladtec is a proven tool we cannot afford to work without.”
-Andrew Blackwood, EMS Sergeant, Queen Anne’s County DES, Centreville, Maryland

“We’ve been able to cut our overtime costs by about $10,000 per month (around 30%) since we began using Aladtec!”
-Matt Leicester, former EMS Captain, Johnston County EMS, Smithfield, North Carolina

“Because we are a smaller volunteer service we really value the amount of time Aladtec saves us. I save as much as 20 hours a week now. It used to take me hours and hours to create the schedules, balance shifts and figure out who was available when. This online crew scheduling system is great for morale, it’s easy to navigate, it’s user friendly, it provides great assistance in seeing a snapshot of what is going on, and it’s a huge communication improvement for our department.”
-Eric Strout, Director, G&H Ambulance Service, Glenburn, Maine

“We are very happy with the checks and balances associated with the vacation and shift trade requests too. The Aladtec software is very simple to use and provides volumes of information for planning and reporting purposes. Implementation took us less than a week.”
- Adam Harrell, President, Halifax County Rescue Squad Inc., Halifax, Virginia

“Aladtec also allows me to easily control overtime. For the first time ever, I was able to run an entire month’s schedule with NO scheduled OT, this saved us about 25 hours of overtime.”
-Koren V. Kanadanian, Director of Emergency Management, Providence College EMS, Providence, Rhode Island

About Aladtec: They proudly provide online employee scheduling and workforce management software to over 1,800 organizations, primarily within the Public Safety Sector. These customers count on Aladtec every day to help them save time and improve efficiency.  For information about their affordable industry specific options, or to try a free demo, please visit


(801) 406-5550 Fax

Monday, February 6, 2017

Aladtec Will Showcase Software at Wisconsin Chiefs of Police Mid-Winter Training Conference

We are looking forward to attending this conference and expo (February 12th - 15th) in our home state!  Visit us at Booth learn more about our online employee scheduling & workforce management system for Public Safety.

Presentations at the 2017 WPLF Mid-Winter Training Conference will provide insight into variety of important law enforcement topics. The expo will feature many products and services specific to the law enforcement sector. 

To learn more about this conference visit:
For more info about Aladtec or to sign up for a FREE Demo - visit:

Monday, January 30, 2017

Aladtec Attends Their Home State's Sheriffs & Deputy Sheriffs Association Conference in Wisconsin

We are looking forward to exhibiting at the 2017 WS&DSA Winter Training Conference in Green Bay February 5th through the 8th at Radisson Hotel & Conference Center. There will be a number of speakers on important topics in law enforcement today. We look forward to connecting with many of our customers while manning our booth in the Technology Show area. For more information visit:


Tuesday, January 24, 2017

Aladtec To Attend North Carolina Association of Fire Chiefs Mid-Winter Conference

Aladtec is looking forward to exhibiting at the NCAFC Mid-Winter Conference in Concord, North Carolina.  The event will be February 1st through the 5th at the Embassy Suites & Concord Convention Center.  There will be a number of workshops throughout the conference, an exhibit hall, banquet, and golf outing. We look forward to meeting with many customers and we invite attendees to stop by our booth (#107) for a guided demo of our Aladtec system.

For more information on this event visit: