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Monday, August 15, 2016

FRI (Fire-Rescue International) Conference & Expo - Visit Aladtec Booth #18112

The premier event for thousands of the nation’s most
prominent fire and emergency service officers and leaders. 
FRI, The IAFC (International Association of Fire Chiefs) annual conference and expo is August 17th through the 20th at the Henry B. Gonzalez Convention Center in San Antonio, Texas.  

IAFC represents the world's leading experts in the first responder community and takes great pride in offering this important conference and expo.  The annual event provides leadership education for fire chiefs, yet also provides officers and chief officers preparation for career advancement through the Officer Development Program.  In addition, the conference offers high-impact training opportunities.  Attendees are encouraged to connect with exhibitors, who offer public safety products and solutions, in the expo hall on August 19th and 20th.  

One solution driven exhibitor attending FRI, is Wisconsin based Aladtec (booth #18112).  Aladtec is an efficient, and cost-effective, online employee scheduling and workforce management software system. The core of their business is within the Public Safety Sector; the majority of their customers are Fire and EMS agencies.  

The Aladtec system easily handles the complex scheduling requirements common to Public Safety Agencies - particularly the various shift rotations found at fire departments.  It has many key benefits - including allowing members to submit availability, request time off and make shift trades online from anywhere.  Trade requests can be automated and allowed to occur with or without admin approval. Aladtec is available 24/7 from any computer, smartphone or other mobile device via the Internet. Over the past decade, the software system has evolved from a basic crew scheduling system to a popular all-in-one robust workforce management tool.  It features a member database, certification/licensing tracking, customizable forms, a document library, member discussion area, custom reports and an optional Time Clock kiosk (with or without a biometric fingerprint scanner).  Any report can be created from the data you have in the system and it integrates smoothly with most payroll systems. With Aladtec, it’s easy to maintain necessary compliance and regulatory documentation.

The online software system improves agency efficiency, saves time, saves money and reduces human error. These factors are vital for those in Public Safety.  Aladtec is available for an annual fee based on the number of employees using the system.  Therefore, it is reasonably priced for organizations of all sizes - including volunteer fire departments.

Today nearly 1,700 Public Safety agencies subscribe to Aladtec’s online employee scheduling and workforce management software, with over 100,000 people using the system throughout North America.  The subscription based system is available without signing a contract and implementation, training, customer support, and system updates are always free.

While at the 2016 FRI conference Aladtec staff will connect with many of their customers.  A System Specialist will be on hand to answer any software questions customers may have, along with helping interested departments set up a free demo created specifically for their agency.

Supporting Quotes from Aladtec Customers:

“There are quite a few scheduling programs offered but Aladtec seemed to be the one that was most simple and user friendly and providing the best tools. We tried the free trial and immediately saw the advantages of the online schedule, customizable forms, and various reporting capability.”  
-Susan Cabot, Secretary, Austintown Township Fire Department, Youngstown, Ohio

"Aladtec is far exceeding our expectations. We are using the 'Events' calendar extensively, and we manage certifications, licenses and other important dated materials through this system."
-Clinton Crafton, Division Chief, Whitestown Fire Department, Whitestown, Indiana

"Tracking out trades, swaps of shifts, was the primary reason we recently subscribed to Aladtec. Tracking certifications with Aladtec will be a big help also."
-Martin Greene, CFO EMT-P, Fire Chief, Bourne Fire & Rescue, Buzzards Bay, Massachusetts

"We are an 85 percent volunteer fire department so the savings Aladtec offers us in terms of time and effort is very large. We average 50 volunteers, with nine paid staff and the ability for them to sign up for shifts online from their home, office or their smartphone is working great."
-David Moore, Fire Chief, Winterville Fire-Rescue-EMS, Winterville, North Carolina

"We reduced scheduling time by at least 12 hours for each schedule and we cut our payroll processing time by approximately 100 hours every month because we are able to export the payroll data from our Aladtec system. Also, the accuracy of our payroll increased, since we weren’t keying in the payroll data by hand anymore. Employees are much happier when they’re getting paid the correct amount and bosses are happier when you’re not overpaying people!"
-Mike Majercik, Battalion Chief, McHenry Township Fire Protection District, Illinois

"Everything is running very nicely. Our staff has bought into the system and it has saved our captains significant time covering shifts."
-Shane Christensen, Fire Chief, Leduc Fire Services, Leduc, Alberta, Canada


About Aladtec: They proudly provide online employee scheduling and workforce management software to nearly 1,700 organizations, primarily within the Public Safety Sector. These customers count on Aladtec every day to help them save time and improve efficiency.  For information about their affordable industry specific options, or to try a free demo, please visit www.aladtec.com.

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mellissa@aladtec.com
 

Wednesday, August 10, 2016

Aladtec Will Attend APCO’s 2016 Conference & Expo - An International Event for Public Safety Communications Officials


Thousands of attendees are expected to meet in Orlando, FL for the
82nd annual APCO event August 14-17th.  

The APCO conference and expo will be held in the West Building of  the Orange County Convention Center.  A wide range of attendees in the Public Safety Sector will be there, including: PSAPs, law enforcement, fire/rescue agencies, emergency medical services, government, service providers and vendors.


Attendees can choose from over a 100 sessions within a variety of professional development tracks. The conference and expo will also feature association meetings, special events, PSAP tours, a blood drive and exhibit hall on the 15th and 16th.

Nearly 300 exhibitors will display a variety of public safety communications products and services, including Wisconsin based Aladtec (booth #618).  Aladtec is a robust online employee scheduling and workforce management system. With over 1,600 customers, the core of their business is within the Public Safety Sector.

The Aladtec system has many key benefits - including allowing members to submit shift availability, request time off and make trades online.  It’s available 24/7 from any computer, smartphone or other mobile device via the Internet.  The system has evolved from a crew scheduling system to an all-in-one workforce management tool.  It features certification tracking, customizable forms, member database, document library, member discussion area, custom reports and an optional Time Clock kiosk.  

This online system improves department efficiency, automates mundane tasks, saves time, saves money, controls overtime and reduces human error. These factors are vital for Public Safety Communications and Public Safety Agencies.  Aladtec is available as an annual subscription fee based on the number of employees using the system.  

Today over 100,000 people throughout North America access Aladtec’s online employee scheduling and workforce management software, and over a half-billion hours have been scheduled through Aladtec over the last decade.

“We are very fortunate and honored to be a vendor for the Public Safety sector,” states David Feyereisen, Founder and President of Aladtec Inc.  “Our system improves accuracy by automating the error prone aspects of crew scheduling and workforce management, allowing our customers to focus on their priority - the communities they serve.”

While at APCO, Aladtec staff plans to connect with many of their customers; and there will be a System Specialist on hand to assist customers with any questions they may have. Guided demos of the Aladtec system will also be available for potential customers to see.

Supporting Quotes from Aladtec Customers:

“We have learned Aladtec is way more to it that just a scheduling tool.  We really like that we can set rotations for months at a time which saves a lot of time preparing future schedules.  We love the fact that you can login from anywhere.  So if a dispatcher calls in sick we can send out a text or email employees through the software and they can sign up for the open shift or even specify which of those hours they can work.  We have also utilized the forms quite a bit.  We created a shift turn over form that does not need to be printed.  We created other forms to use as well which also cuts down on our paper cost and wastes including coaching forms, evacuation training and vacation sell back forms.   We are extremely pleased with our experience using Aladtec.”
-Melissa Carpenter, Autauga County 911 Director, Prattville, AL

“We love Aladtec at the Public Safety Communications Consortium of St. Joseph County! The convenience it creates for our employees and their schedules aids in creating a stronger, more efficient work environment. Being able to access Aladtec directly from their smart phones is an added benefit in our industry because of the overtime needs our center has.”
-Carly Etter, Executive Secretary, Public Safety Communications Consortium, South Bend, IN

“We bid shifts in our department. We used to schedule on a spreadsheet, print it off, and then leave it in a three ring binder for our employees to see. They would have to come in to view it or they’d have to call in and ask when their next shift was - or ask if the schedule was posted yet, because it wasn’t always posted at the same time. This would cause a lot of interruptions on a daily basis. With Aladtec staff can access the schedule from their home computer or on their mobile device.  Also, with our Aladtec system, employees are able to perform shift trades themselves. The time I spent on trades before was significant. Aladtec has greatly decreased my workload so I can focus on other duties.”
-Jeff Mikulak, Supervisor, NMAS Communications Center, Brooklyn Center, MN

About Aladtec: They proudly provide online employee scheduling and workforce management software to nearly 1,700 organizations, primarily within the Public Safety Sector. These customers count on Aladtec every day to help them save time and improve efficiency.  For information about their affordable industry specific options, or to try a free demo, please visit www.aladtec.com.

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mellissa@aladtec.com


Friday, August 5, 2016

Volunteer Driven Algona EMS (IA) Selects Aladtec for Their Member Scheduling and Workforce Management Needs

The challenge of scheduling 29 volunteer EMT’s, with various shift availability, is

resolved with Aladtec’s online software.

 

 


August 5, 2016 - Mason City, Iowa - There are hundreds of EMS and Fire-Rescue Agencies across the country that rely on the dedication of volunteers.  Yet scheduling them can be difficult because they likely have other jobs and their availability usually isn’t consistent.  Their other commitments often means they need to give-up or trade shifts.  Needless to say, in this instance the shift schedule is not easy to manage.  Many agencies still use spreadsheets, whiteboards, or calendars which prove to be error prone.

“We had a desk-size calendar hung on the wall where our members would write their names under the shifts they could work. In order to sign up, they had to physically come into the office to see what shifts were available, and then write their name on the calendar.  If someone had to cancel a shift, they had to come back into the office and cross off their name. Then we’d have to try to fill the shift. It was a real mess,” explains Gary F. Merrill, Paramedic Director, Algona Emergency Medical Services City of Algona, Iowa.

Merrill tried Aladtec’s free demo upon the recommendation of one of the department’s volunteer EMTs who uses the system at another agency and the Paramedic Director was sold.  Because Aladtec’s an online software program, it’s accessible through any computer, smartphone, or other mobile device via the Internet.  It offers a tremendous amount of versatility and dramatically improves processes.

Aladtec has revolutionized the way our service schedules staff, and the 24/7 access is great!  We have four full time members and 29 volunteer members, our volunteers particularly love the flexibility to sign up anywhere, at anytime - no more having to drive to the office.  As a supervisor, I too can easily check the schedule wherever I am.  Now, it’s so simple to notify position eligible members when there’s an open shift.  With just a couple of clicks, I’ve let everyone know I need a shift covered - or a back up crew - no more phone calls!  I also like the ability to track an enormous amount of data on our members – certifications, expiration dates, emergency contact info, and much more,” adds Merrill.  “Aladtec also provides the ability to create special shifts for events that fall outside of our normal duties, such as high school football games and local dirt track races - which was a real nightmare to deal with before.”

Shift scheduling is just one of the many features within the Aladtec system.  It also offers a library where photos, videos, training materials and other important data can be kept.  Certifications and licensing can be tracked and documented for easy access.  Any type of report can be run with the information in the system - such as overtime and hours worked for submitting to payroll.  Forms can be moved into the system too, which reduces paper, printing, filing and the risk of human error.  It’s easy to create, fill-out, submit, review and store any necessary form right in the Aladtec system.

“We have set up a “Work Order” form for vehicle maintenance.  This allows anyone who identifies a maintenance issue to simply enter it on the form and submit it.  It’s then reviewed by our fulltime staff and they determine the plan for the vehicle.  This has allowed us to keep accurate records of repairs and maintenance on our vehicles.  I believe keeping these forms online will save on maintenance, repair costs, and vehicle downtime because the entire process more efficient,” states Merrill.

In an effort to continue to offer customers the best product possible, Aladtec continually enhances, updates, and adds system features.  They are committed to always offer free implementation, free ongoing training and free upgrades.  “While the system is very user friendly, in the rare cases where I've needed customer support, the staff at Aladtec has been extremely helpful - they have the best customer service I've received from any company in any industry,” Merrill concludes.

About Algona EMS:  Located in northwest Iowa, Algona is just west of Mason City. The community’s EMS agency is committed to being of service to the great people of Kossuth County.  Their Vision Statement is:  To be a leading provider of prehospital and out-of-hospital medical care by identifying and meeting the changing needs of our community.
About Aladtec: They proudly provide online employee scheduling and workforce management software to nearly 1,700 organizations, primarily within the Public Safety Sector. These customers count on Aladtec every day to help them save time and improve efficiency.  For information about their affordable industry specific options, or to try a free demo, please visit www.aladtec.com.

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mellissa@aladtec.com

Monday, August 1, 2016

Discussions Update

As you may know, Discussions in Aladtec let you have have conversations with other members of your service. This is especially handy for discussing procedure changes, soliciting feedback, or communicating any information that requires back and forth between employees.

We’ve made a few changes to help Discussions be an even more useful communication tool. You can now easily sort to see the most recent reply first, and adding/editing replies is more intuitive.

Discussions Page in Aladtec

Discussions page highlighting that previous posts can now be sorted


If you have questions please contact your Support Team at support@aladtec.com or 888.749.5550. As always, thank you for using Aladtec.

Wednesday, July 27, 2016

Aladtec Announces Milestones: Over 100,000 Public Safety Employees Now Use the Workforce Management System and a Half-Billion Employee Shift Hours Have Been Scheduled With It


FOR IMMEDIATE RELEASE:

Aladtec, Inc., the popular provider of an online employee scheduling and workforce management system for the Public Safety Sector, has recently achieved two significant milestones.  With nearly 1,700 Public Safety Sector customers, Aladtec now serves more than 100,000 individual users through their Cloud based Software as a Service (SaaS) system. In addition, their customers have scheduled over a half-billion shift hours through the Aladtec system.

The online software was developed in 2002 to help Wisconsin’s Ellsworth Area Ambulance Service with their scheduling issues by creating a system that was available via the Internet. Fast forward, and today Aladtec has become a powerful and valuable tool for hundreds of agencies throughout North America.

Many organizations still use outdated administrative methods to run their departments, often due to budgetary constraints.  Even though Public Safety budgets are typically tight, agencies report the subscription based Aladtec is well worth the investment.  This is due to a number of factors, including: tremendous time savings; reduced overtime; reduction in errors; moving to a paperless office; better communication; improved efficiency and improved employee morale. 

The Aladtec online software system is much more than just an employee scheduling tool - the system provides:
  • Mobility - The system is accessible 24/7 from any computer, smartphone or mobile device with Internet access
  • Forms – Create, submit, review and store forms within the system to track vehicle maintenance, inventory, etc.
  • Employee Data Management - Easily store and access contact information, certifications, etc.
  • Event Calendar - Post training sessions, meetings and public appearances
  • Library - Share documents, training videos and meeting notes with staff
  • Payroll Integration - Export work hours to various payroll software systems
  • Reporting Capabilities - Create custom reports with any data within the system
  • Messaging - Email or text message individuals, groups or all employees immediately
  • Discussions - Engage staff in conversations and relay information
  • System Log - Keep track of all activities within the system - no more he said she said
  • Sync Calendars - Sync personal and work calendars into one
  • Time Clock - An add-on option for time and attendance verification

Aladtec also offers customers a dedicated support team to provide free training and ongoing system support. Software updates and optimizations are always complimentary as well.  In addition, the company offers a free demo for potential customers to make sure Aladtec is a good fit for their organization.
SUPPORTING QUOTES:

"Because we are a smaller volunteer service we really value the amount of time Aladtec saves us. I save as much as 20 hours a week now. It used to take me hours and hours to create the schedules, balance shifts and figure out who was available when. This online crew scheduling system is great for morale, it’s easy to navigate, it’s user friendly, it provides great assistance in seeing a snapshot of what is going on, and it’s a huge communication improvement for our department."
-Eric Strout, Director, G&H Ambulance Service, Glenburn, ME

“I like using the mobile app because I can send out a page remotely.  The crew can see who has which shifts, or detail assignments, and they can request swaps from home or from anywhere.”
-Rob Browne, Captain, Goffstown Police Department, Goffstown, NH

"Aladtec’s Event Calendar has been a great help to us. We now have all our public education on the calendar along with our training schedule. In the past, a lot of paper was used to print this out with updates coming almost every day. And, I believe all our fire department members use the mobile app to be able to see their days off, work, and receive text messages about trades. Lastly, payroll has become a lot easier. I’m told that over two hours worth of work for payroll has gone down to forty-five minutes using reports from the Aladtec system."
-Paul Gardner Jr., Deputy Chief, Berwyn Fire Department, Berwyn, IL        
                  
"What we like about Aladtec is: the ability to set-up repeats and rotations; the ability for staff to enter in time off; their ability to pick-up shifts with little management involvement; and the ability to access our schedule through the Internet from anywhere at any time."    
-Carl Homa, Operations Manager,Temple Health System Transport Team, Philadelphia, PA

"Because it's subscription based, it was definitely a factor in my decision to choose this system as the company includes tech support and upgrades are free. When I have a question, I simply ask support and don't have to worry about being charged a fee for it. Since 9-1-1 is a 24-hour operation, and tends to have some pretty funky shifts, this program is perfect for us.”
-Sherri Lovett, 9-1-1 Coordinator, Office of Emergency Services, Elk County 9-1-1, Ridgway, PA

About Aladtec: They proudly provide online employee scheduling and workforce management software to nearly 1,700 organizations, primarily within the Public Safety Sector. These customers count on Aladtec every day to help them save time and improve efficiency.  For information about their affordable industry specific options, or to try a free demo, please visit www.aladtec.com.

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mellissa@aladtec.com

Wednesday, July 13, 2016

Aladtec Sponsors & Attends Pinnacle - The Annual Premier Event for EMS Leaders

Widely considered a one-of-a-kind event 
for EMS leaders seeking innovative solutions.


In it’s 11th year, Pinnacle will be held in San Antonio on July 18th through the 22nd.  Presented by Fitch & Associates and produced in cooperation with The Redflash Group, it will take place at the JW Marriott Hill Country Resort. 
 
Attendees will have an opportunity to participate in a number of conference events, network with fellow EMS leaders and visit with sponsors showcasing the latest technology, products and services for emergency medical services.

One sponsor attending Pinnacle this year, is Wisconsin based Aladtec (booth #11).  Aladtec is an online employee scheduling and workforce management system created specifically for the Public Safety sector.  Many EMS agencies and fire/rescue departments need to juggle shifts for both fulltime and part time employees.  Aladtec easily handles this challenge, along with complex 24/7 schedule rotations, which are commonplace in Public Safety agencies.  

The Aladtec system is much more than just a crew scheduling system. It’s an all-in-one robust workforce management tool, which is available 24/7 from any computer, smartphone or other mobile device via the Internet.  

It has many key features and benefits allowing organizations to:

· Track Licensing and Certifications: Automated reminders for approaching expiration dates or needed licensing.

· Monitor Operations: Access and change schedule, view employee info and credentials 24/7 from any computer, smartphone or other mobile device with Internet.

· Save Time & Money: Automate and manage employee time off, sign-up and trade requests which saves money in unplanned overtime and scheduling man hours.

· Improve Communications: Send instant messages, texts or emails to fill your schedule or update staff immediately.

A leader in online employee scheduling and workforce management software for the Public Safety Sector, Aladtec is helping over 1,600 organizations run more efficiently.  Over 100,000 people use the system throughout North America and nearly a half a billion hours have been scheduled through Aladtec.  

While at Pinnacle, Aladtec staff plans to visit with many of their customers.  They will also offer guided system demonstrations to prospective customers and will allow agencies to sign up for a free 14 day Aladtec demo at their booth (#11).

Supporting Quotes from Aladtec Customers:

“Using Aladtec eliminates the human-error factor we once had of under or over-staffing members or stations. We have always allowed shift swaps within the pay week, but some staff had trouble finding someone to switch. This is now an automated feature, and the system requires staff to adhere to the rules. Aladtec is a proven tool we cannot afford to work without.”
-Andrew Blackwood, EMS Sergeant, Queen Anne’s County DES, Centreville, Maryland

“We’ve been able to cut our overtime costs by about $10,000 per month (around 30%) since we began using Aladtec!”
-Matt Leicester, former EMS Captain, Johnston County EMS, Smithfield, North Carolina

“The Forms feature is great, and we use it for many documents - such as time cards, vehicle maintenance, daily checks, award nominations, and more. The staff loves not having to use paper forms anymore. Aladtec is amazing, compounded by the genuinely great people working there."    
-Landon Churchill, Engineer/EMT, Colorado River Fire Rescue, Rifle, Colorado

“We are very happy with the checks and balances associated with the vacation and shift trade requests too. The Aladtec software is very simple to use and provides volumes of information for planning and reporting purposes. Implementation took us less than a week.”
- Adam Harrell, President, Halifax County Rescue Squad Inc., Halifax, Virginia

“Aladtec also allows me to easily control overtime. For the first time ever, I was able to run an entire month’s schedule with NO scheduled OT, this saved us about 25 hours of overtime.”
-Koren V. Kanadanian, Director of Emergency Management, Providence College EMS, Providence, Rhode Island

About Aladtec: They proudly provide online employee scheduling and workforce management software to over 1,600 organizations, primarily within the Public Safety Sector. These customers count on Aladtec every day to help them save time and improve efficiency.  For information about their affordable industry specific options, or to try a free demo, please visit www.aladtec.com.