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Wednesday, July 22, 2015

Minimum Staffing Levels Display

Aladtec recently added a helpful new feature for quickly reviewing the number of members working on a schedule. The Daily and Weekly Block Work Schedule views can now display the count of individuals working. The totals are displayed under each schedule as shown in the screenshot below.

Daily Blocks View displaying Staff Count per 4 hour increments. Staff Counts can be per 1,2,4,8,12 or 24 hours.

To enable this feature, please contact Aladtec Support for setup and configuration.  
888-749-5550 or

Monday, July 13, 2015

New Overtime Rules in Aladtec

We are very excited to announce a new feature for creating and calculating overtime rules. With this feature, administrators can specify when each individual starts earning overtime. Here are a few examples of what it can do:

  • Begin calculating one group of employees weekly overtime at 56 hours, and another at 40 hours
  • Review overtime hours while scheduling employees
  • Easily view reports to see when staff are working overtime for the week, month, pay period, etc. 

Take a look at the video for a tour on how it works:

Find a complete guide on how to configure Work Groups here: Getting Started with Work Groups

Let us assist you setting up your overtime.  If you have any questions on this new feature or any other part of the system, please give us a call at 888-749-5550 or email

Wednesday, July 8, 2015

System Log Update: Sign up Requests

Aladtec’s System Log is an amazing feature for reviewing and researching every action taken in the system.  A recent enhancement allows administrators the ability to investigate details of members who have signed up to work shifts.  Access the System Log under Reports and use the Action Type: Sign Up - Requested. The following information can be obtained using this new improvement:

  • Date and time the member signed up
  • Date, time and message sent to administrators
  • Schedule and position the member has requested

Access the following information by clicking the ‘Details’ link on each entry.

The pop-up providing details on the Sign Up Requests

Please contact us if you require any assistance using the system log or any other part of the system.  888-749-5550 or

Thursday, July 2, 2015

Easily Send Messages Requesting Shift Coverage - Find Coverage Alerts

Aladtec helps administrators find employees to fill open shifts using a feature called: Find Coverage Alerts.  For example, if a member calls in sick or coverage is needed for an upcoming event, a message can easily be sent to all members eligible to work that day.  This is a huge time saver for services who currently send emails or call each person looking for coverage.  Here is how it works:

Find Coverage Alerts can be sent from all Work Schedule views and the Hourly Editor. Click the blue envelope to get started.

Monthly Calendar View showing the Blue Envelope for Find Coverage Alerts

Choose the specific open shift(s) and recipients from the Find Coverage page.

Steps for Sending Find Coverage Alerts

If you need help, please contact Aladtec Support. or 888-749-5550

Tuesday, June 23, 2015

Mobile App and Smartphones

Aladtec is accessible from any mobile device with a connection to the internet. When visiting the system on a smartphone, the mobile browser will automatically be detected and load the mobile version. Here are steps to create a shortcut to the system.


1. Launch Safari.
2. Touch the address bar and enter in your system URL (e.g.
3. Log in as usual; you can optionally click on “Remember Me” to have your login information stored.
4. To save a shortcut to your system on your iPhone, you can bookmark it by tapping the square/arrow icon and tapping Bookmark
5. To save an icon to your Home Screen, select “Add to Home Screen.” An icon will now appear on your Home Screen giving you one-click access to your Aladtec system.



1. Launch Browser.
2. Touch the address bar and enter in your system URL (e.g.
3. Login as usual; you can optionally click on “Remember Me” to have your login information stored.
4. To bookmark the site, click on the Bookmark Icon and then click on “Add” for the icon of your system.
5. To save an icon to your Home Screen, long-press the bookmark you’ve already saved for your system.
6. Select “Add shortcut to Home.
Note: These steps may very depending on your Android device.

Friday, June 19, 2015

Trades Update: Ineligible Recipients for Shift Swaps and Giveaways

If you are new to trades, take a look at the Trade Blog post for a complete description.

By using Aladtec’s Trade feature, employees can effortlessly find someone to take their shift if they are unable to work. The system will automatically determine who is eligible and notify them accordingly. Aladtec recently updated the Trade Details page to provide more information about why some members may be ineligible.  This can be very useful if a member is looking for someone in particular and they are not listed as a qualified recipient.

This new update is located in the “Trade Details” window while requesting a trade.

Trade Details Page with Ineligible Recipients Highlights
Here are the different explanations that will prevent an employee from taking a shift:

  • No permissions to perform specified trade type
  • No permissions to work specified schedule
  • No permissions to work specified position
  • Already scheduled during the specified range (Giveaway)
  • No valid shifts to swap

Don’t forget, Aladtec values feedback.  Please don’t hesitate to let us know your opinion!

Friday, June 5, 2015

Member Database: Selecting Multiple Employees with Shift Clicking

From the Member Database, select multiple members by clicking the check box for the 1st person, then while holding the shift key select the last person's check box in a range. Doing so will check all members between the first and last selection.  This feature is very useful when used with sorting.  Group members based on any value by clicking the column headers.

Shift Click example from the Member Database