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Friday, April 17, 2015

Tech Tip: Multiple Tabs, Increase Font Size, Change Time Types

Here in the Aladtec Support department, we love finding faster and more efficient ways to accomplish tasks in the system.  Some of the shortcuts we use are simple, but not very obvious.  Here are a few of our favorites.

Multiple Tabs

Don’t be limited to only working in one tab with the Aladtec System. By holding the Ctrl key and clicking a link, it will open in a new tab.  This makes it easy for switching between two or more areas of the system.  Don’t forget to refresh the page if you make a change in one part of the system and are verifying in another (you can use F5 to refresh a page).

Toggling Between Tabs

Increase Font Size

If the text is too small in the system, use Ctrl and the +/- keys to increase/decrease the size of the text.  You can also use Ctrl and 0 to reset back to it’s default size.

Change Time Types

Changing the Time Type associated with a shift can be done very quickly in the Hourly Editor.  There is no longer a need to delete the shift and re-add it.  The option to change a Time Type  can be found on each shift by hovering over the small arrow next to the member’s name.

Note: This only applies to systems with Time Types Enabled.

Changing Time Types from the Hourly Editor

Let us Help

We love helping our customers with new ways to use the system. Please call or email us with questions or feedback. 888-749-5550 or

Tuesday, April 14, 2015

3 Features You May Not Be Using But Should Be

One topic we frequently discuss with our customers is getting more from your Aladtec subscription. Getting the most out of your the system means making sure all the great features are being utilized effectively. Lets take a look at three of our favorites.

1. Required Messages

With required messages, administrators can post a message and verify a date and time stamp when those messages were read. This is perfect for getting the word out on important new policy changes and holding employees accountable. With this feature, administrators eliminate employees from saying: “You never told us that”.

For more info, go to the Required Message Blog.

2. Forms

Our new Forms tool has already allowed many of our customers to make their long held dream of going paperless a reality. Any paperwork that employees need to submit including rig check sheets, incident reports, work orders, etc., can now be submitted, stored, and viewed online within our secure database. If you haven’t started using our Forms yet, you may be missing out on a huge opportunity.

For more info, go to the Forms Blog.

3. Work Groups

This is a very powerful feature for employers who have different rules for different groups of employees. For example, you may want to allow certain employees to work up to 40 hours per week, while others may not exceed 30. Some may be allowed to trade shifts, while others may not.  Some may be allowed to sign up and take open shifts, while others may require admin approval.

For more info, go to the Work Groups Blog.

Let us Help

We love helping our customers with new features. Please call or email us with questions or feedback. 888-749-5550 or

Friday, April 10, 2015

Free System Optimization

Aladtec’s Support department regularly assists customers in optimizing their system. Give us a call and we will walk through all features and functions to make sure you are getting the most from your subscription. It’s amazing how much more valuable the system is when configured properly.

A periodic configuration review is important for several reasons:
  • Your organization’s structure, policies, or work rules may have changed since the system was originally set up
  • After using Aladtec for a while and getting more comfortable with our capabilities, a review may reveal new ways for the system to help your organization.
  • Every year we improve the system based on suggestions from users like yourself.  We may have already added features that can benefit your service, but they haven’t yet been enabled.

Please don’t hesitate to give us a call or email for an optimization. We have literally helped hundreds of customers and can save you time. We don’t like to brag, but customers tell us we have the best support in the business. We’re here for you. 888-749-5550 or

Wednesday, April 8, 2015

New Feature: Approved Trade Hours Report

A new detailed trade report has been added under the Reports tab in the Aladtec system. Previously, viewing trade history could require navigating to different parts of the system to get all the information required. Administrators now have a centralized location in the system where they can:

  • View all trades within a selected time frame
  • Compare the number of shifts worked vs. offered
  • Evaluate total hours or shifts traded by members
  • Quickly check to see who owes who a shift

This example report shows a swap that occurred on March 25th.

Approved Trade Report showing a swap

Let us know what you think - we intend to add new functions to this report based on customer feedback. 888-749-5550 or

If you need more information on how Trades work, check out our Trades post.

Thursday, January 15, 2015

New Feature: Drag and Drop in the Hourly Editor

The Hourly Editor is now significantly more powerful with many more options available to all our customers. From moving an employee to a different position, to shortening and lengthening a person’s shift, it can now be achieved with a quick click and drag of your mouse. Here is a list of what it can do:

  • Worker Shifts can now be lengthened or shortened by simply dragging edges
  • Worker Shifts can now be dragged to other positions or other schedules
  • Blocked Time can now be lengthened or shortened by simply dragging the edges
  • Blocked Time can now be dragged to other positions or other schedules
  • Click an open cell to simultaneously select a target position and move the Range Guide (black bar at the top of each schedule indicating time range selected). Then hover over the cell, and drag an edge arrow to adjust either edge of the Range Guide.

Take a look at this video to see how it works.

We have more drag and drop capabilities planned, but we want to hear your feedback before we move forward. So please, let us know what you think. Feel free to post your thoughts and suggestions here or give us a call at 888-749-5550.

Friday, November 14, 2014

New Feature: Work Groups

Many of our customers have asked for more flexibility when applying rules to specific groups of employees. We have listened to this request and implemented an exciting new feature: Work Groups!

Previously, options within Work Limits, Trades, Sign Ups and Availability, could only be applied system wide to all employees. Administrators can now create unique settings for these options in Work Groups and assign members to a Work Group based on their role in the organization.

Work Group Abilities

  • Create Work Groups with unique settings for Availability, Sign Ups, Trades and Work Limits.
  • Allow full time members to exceed 40 hours per week, while part time employees require admin approval and/or a 30 hour limit.
  • Allow one group to have sign ups and trades automatically approve, and another group require approval.
  • Control notifications to send to admins only if certain employees submit a Trade or Sign Up requests. 
  • Grant different availability submission options for volunteer, paid or any type of employee.
  • Create an unlimited number of Work Groups.

Get Started 

Work Group settings are located under the Work Groups section in the Setup Menu. Get started by clicking, ‘Add Work Group’. Take a look at the instructional video to learn how it works.

Let us Help

Aladtec’s support is exceptional. Let us guide you through setting up your work groups. If you have any questions on Work Groups or any other part of the system, please give us a call at 888-749-5550 or email