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Tuesday, November 15, 2016

Video: Learn How This Sheriff's Office Now Easily Schedules & Manages 100 Deputies



SD Lt Michael Hubred, Hennepin County Sheriff's Office, explains how Aladtec helps them easily schedule 100 Special Deputies for over 25,000 volunteer hours annually.

Thursday, November 3, 2016

Consolidation of Schedule Configurations

Schedules are easier to see at a glance, rearrange and manage their settings with the consolidation of the features into one place. Access all the schedule settings via the new Schedules area in Settings. Options for configuring the View Settings and Publishing are now located under the gear icon next to the Schedules heading.

Schedule Page in Aladtec with View Options and Publishing settings highlighted

If you have questions, or need assistance configuring schedules, please contact your Support Team at support@aladtec.com or 888.749.5550. As always, thank you for using Aladtec.

Wednesday, October 26, 2016

Easily Identify who has Not Completed a Form Submission

Form Reports have been enhanced to identify missing form submissions. This can be helpful in circumstances where each employee is required to submit a form within a certain time frame. For example, weekly timesheet submissions; with this new feature, it’s easy to quickly identify who hasn’t submitted their timesheet for the week.

Forms Reports page highlighting new options for viewing missing form submissions

For questions or assistance utilizing Form in Aladtec, please contact the Support Team at support@aladtec.com or 888.749.5550. As always, thank you for using Aladtec!

Monday, October 24, 2016

Switching to Aladtec Helps Falmouth Fire Rescue Department (MA) Manage Overtime

Online employee scheduling and workforce management
allows this career fire department to plan, control, assign and track overtime quickly.
 
In the Public Safety Sector, it’s vital to fill any required overtime shifts quickly and efficiently. It’s also important to manage it effectively to save money and to distribute it fairly.  This agency, comprised of career fire personnel, previously had to determine which qualified staff should be offered overtime and then try to contact them.  “We had to call each member eligible to work and speak to them or leave messages, wait for their response and try to fairly decide who to assign it to. It was very time consuming,” states Deputy Fire Chief Timothy Smith, Falmouth Fire Rescue Department, Falmouth, MA.  “Now, we use Aladtec for scheduling overtime by looking for coverage through the system when needed.  We send out the shift coverage request via the text/email system. Personnel can respond immediately if they want the shift. This is a significant time savings for our Duty Officers who are responsible for filling any open shifts. Our department has complex overtime but we can easily manage it by using Aladtec.”

Since implementing Aladtec, Deputy Fire Chief Smith indicates they now save up to 10 hours a week in time spent finding coverage for overtime shifts.  “We use an overtime roster that is generated each day by virtue of overtime hours each person worked. This creates a report based on “all” hours worked and positioned personnel from low hours to high overtime hours each day.  When a position needing to be filled is created, we just use the “find coverage” paging feature and have a limit of 10 minutes for members to reply.  We can then quickly look to see who has the lowest overtime hours and then approve that member for the shift.  At a glance, Aladtec allows us to have continuity throughout all shifts and we can quickly make corrections or adjustments to manage each oncoming shift.”

All processes completed within Aladtec are documented which helps with checks and balances, so overtime is distributed fairly and communication is tracked. “The Shift Commander can send out specific group or individual texts when station assignments change. When this occurs, it is recorded and ensures that they got the message.  From an administrative overview, we can see what’s being made and it’s all documented - regarding detailed texts, emails, time off requests, etc. The fact that we can record these notifications and review any discrepancies asserted by our personnel is important.”  Smith adds, “Plus, the attendance accrual tracking is a great feature as well.”

Aladtec’s mobility was also a valuable feature to this department. Before, the members had no way of knowing what type of changes were made to their assignments after they went home. Now all administrators and members can access the schedule from any computer, smartphone or other mobile device via the Internet.  They can immediately see in real time when an adjustment has been made to the schedule. “The ability for our 70 members to be able to use their smartphones was also a selling point for us.  Personnel can check the schedule and make time off requests on their personal phone or home computer.”

Smith shares that they did consider another online employee scheduling and workforce management product.  After trying Aladtec’s free demo they determined because of the features available, along with the ability to subscribe to the system annually, Aladtec was the best choice.

“We are able to easily budget Aladtec into our contractual services year to year.  The fact that we now use technology based scheduling and attendance has created a better tracking system overall. Additionally, Aladtec’s support and training component made it clear that we made the right decision.  We are very impressed with the system and our personnel are all happy with this product,” concludes Deputy Fire Chief Smith.

About Falmouth Fire Rescue Department:  Falmouth is a coastal town on scenic Cape Cod, Massachusetts. This agency serves their community and the influx of tourists The Cape brings throughout the year.  Their mission statement reads - “To provide to the citizens and visitors of our town the most effective, efficient and expedient emergency services for the protection of life and property due to fire, medical emergencies, and natural or man-made disasters.”  

About Aladtec: They proudly provide online employee scheduling and workforce management software to over 1,700 organizations, primarily within the Public Safety Sector. These customers count on Aladtec every day to help them save time and improve efficiency.  For information about their affordable industry specific options, or to try a free demo, please visit www.aladtec.com.

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mellissa@aladtec.com
 

Wednesday, October 5, 2016

Aladtec to Demonstrate Online Staff Scheduling & Management Software at IACP Conference and Exposition

The 123rd annual International Association of Chiefs of Police event will take place at the San Diego Convention Center October 15th through the 18th.


Thousands of dedicated professionals from federal, state, county, local and tribal agencies will converge to take part in the educational program, renowned keynote speakers, community-building special events at this year’s IACP Conference and Exposition.  The Expo hall will showcase the largest collection of tactical equipment and technology solutions available for law enforcement.

One company offering a technology solution this year is Aladtec - an online employee scheduling and workforce management system (booth #5542).  Their software was created specifically for the Public Safety sector.  Law enforcement agencies deal with the challenges  24/7 shift rotations present. Aladtec helps administrators manage the scheduling issues common within Public Safety agencies.  

Aladtec is a robust workforce management tool, with many features and benefits, including:

  • Mobility - the system is accessible 24/7 from any computer, smartphone or mobile device with Internet access
  • Employee data management - easily store and access contact information, certifications, etc.
  • Event calendar - post training sessions, meetings and public appearances
  • Library - share documents, training videos and meeting notes with staff
  • Forms - create forms within the system to track vehicles maintenance, inventory, etc.
  • Payroll integration - export work hours to various payroll software systems
  • Reporting capabilities - create custom reports with any data within the system
  • Messaging - email or text message individuals, groups or all employees immediately
  • Forum - engage staff in discussions and host conversations
  • System log - keep track of all activities within the system - no more he said she said
  • Sync Calendars - sync personal and work calendars into one
  • Time Clock - an add-on option for time and attendance verification

While at IACP Aladtec staff will meet with many customers and offer other attendees guided software system demonstrations.

Supporting Quotes from Aladtec Law Enforcement Customers:

“Previously, we simply used an Excel spreadsheet to schedule our staff. It was very time consuming. My favorite features are Aladtec’s paging feature, the ability to do advanced scheduling far into the future and the mobile capability. Through the mobile web app, I can send out a page from anywhere. The crew likes the ability to see who has what for shifts, or detail assignments, and the fact they can request shift swaps from home or anywhere.”
  • Rob Browne, Captain, Goffstown Police Department, Goffstown, NH

“Before Aladtec, we used an Excel spreadsheet for scheduling and tracking hours. It would take two to four hours depending on the number of overtime and training slips, plus many hours to create the schedule for each year. We were looking for something that was feature rich, but easy for our officers to use. Since implementing Aladtec, the process pretty much takes care of itself and I spend about 10 minutes on exporting data, so I have much more time to spend on other responsibilities.”
  • Paul Adams, Deputy Chief of Police, Lincoln Police Department, Lincoln, IL

“Aladtec for Law Enforcement is so much better than the old spreadsheet we used before. Now, it’s very easy for staff to request time off, the schedule stays accurate and it’s is easy to manage. I truly try to forget how labor intensive the old way was.”
  • Steven Schoenbauer, PSAP Supervisor, Carver County Sheriff’s Office, Chaska, MN

“With Aladtec, we can see part-time staff’s availability for any given shift which saves us time and effort. This ability allows us to move and change shifts to prevent overtime - before we couldn’t tell when someone was going to go into overtime hours. I believe switching to Aladtec saves me 15 to 20 hours per week in time spent scheduling compared to the old method - so I’m gaining as much as two weeks of time every month!”
  • Jeffrey Hammond, Sergeant, Livingston County Sheriff’s Office, Geneseo, NY

“We are unionized here and I thought it would be an issue for calling people in on overtime according to the union contract. The union worked with us so we could do the coverage requests using the system. Because the Aladtec software time and date stamps all sign up requests we can take the overtime sign ups to meet the contract requirements. I believe it will save us more than $6,500.00 per year.  The system is simple, one of my senior supervisors is not great with electronic devices and dreaded going to the new schedule program. He told me just last week ago he would not be without it.”
  • Jeff Rickaby, Sheriff, Florence County Sheriff’s Office, WI

About Aladtec: They proudly provide online employee scheduling and workforce management software to nearly 1,700 organizations, primarily within the Public Safety Sector. These customers count on Aladtec every day to help them save time and improve efficiency.  For information about their affordable industry specific options, or to try a free demo, please visit www.aladtec.com.

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mellissa@aladtec.com

Monday, October 3, 2016

Aladtec Attends 66th Annual Illinois Fire Chiefs Conference

Illinois’ premier gathering for fire personnel takes place 
October 9th through the 12th. 

For the past 24 years Illinois Fire Chiefs Conference has taken place in Peoria and once again this year the Illinois Fire Chiefs Association is partnering with the Illinois Society of Fire Service Instructors (ISFSI) and the Illinois Fire Apparatus Mechanics Association (IFAMA).  This premier professional development conference for fire personnel will be held at the Peoria Civic Center, with exhibitor days the 10th and 11th.

One exhibitor attending the conference this year, is Wisconsin based online software company Aladtec. The Aladtec system is an efficient, and cost-effective, online employee scheduling and workforce management SaaS (Software as a Service) system. Because it is accessed via the Internet, the system is available 24/7 from anywhere.  The core of Aladtec’s business is within the Public Safety Sector, and the majority of their customers are Fire and EMS agencies.  

The Aladtec system easily handles complex scheduling and unique rotation requirements common to fire departments.  It’s many features offer numerous benefits including, allowing members to submit availability, request time off, and make shift trades online.  It’s available 24/7 from any computer or mobile device via the Internet.  Aladtec has evolved from only a crew scheduling system a dozen years ago, to an all-in-one robust and dynamic workforce management tool.  It features certification tracking, customizable forms, a document library, member discussion area, custom reports and an optional Time Clock kiosk.  Any report can be created from the data you have in the system and it integrates smoothly with most payroll systems.

This online system improves a department’s efficiency, saves time, saves money and reduces human error. These factors are vital for mission critical organizations, like fire departments.  Aladtec is available for an affordable annual fee based on the number of members using the system.  Therefore, it is reasonably priced for organizations of all sizes - including volunteer agencies.

Today over 1,700 organizations subscribe to Aladtec’s online employee scheduling and workforce management software with over 100,000 people using the system throughout North America.  

While at the conference Aladtec staff hopes to connect with many of their Illinois customers. They will also offer guided demos of their Aladtec system and sign agencies up for a free 14 day demo offer at the conference.

Supporting Quotes from Aladtec Illinois Customers:

"We reduced scheduling time by at least 12 hours for each schedule and we cut our payroll processing time by approximately 100 hours every month because we are able to export the payroll data from our Aladtec system. Also, the accuracy of our payroll increased, since we weren’t keying in the payroll data by hand anymore. Employees are much happier when they’re getting paid the correct amount and bosses are happier when you’re not overpaying people!"
-Mike Majercik, Battalion Chief, McHenry Township Fire Protection District, Illinois

"Since using Aladtec my scheduling time has been cut in half. The system is also great because now I can see who’s available every day, all the positions, their scheduled hours, and I can set parameters on certain hours they can work."
-John Bergeron, Deputy Chief of Operations, Harlem-Roscoe Fire Department, Roscoe, Illinois

"We save at least two to three hours every day. That adds up to between 60 and 90 hours a month! Probably half of that time is saved by not having to fill overtime slots by calling, texting or emailing. With Aladtec, we send out a shift availability notice and staff can pick-up the shift from wherever they are through the Internet. We can see when they last worked overtime, so we can quickly and easily choose who gets the OT shift. Now, we have almost gone completely paperless in our daily work...and, we are saving a lot of trees!"
-Chad Williams, Lieutenant, Woodstock Fire/Rescue District, Woodstock, Illinois

"I am amazed at how simple and easy the Aladtec system is. The time savings is unbelievable. I cut my phone calling time into a third of what it used to be. The sign up feature is so easy, on any computer, anywhere that you have computer access. The response from our team is "we really like it". I like the report function also, at the end of the month your hours are totaled for you. Nate has been great with introducing this program to us. It is time effective and very inexpensive. We love it."
-Deb Klages, former Lieutenant, Pecatonica Fire Protection District, Pecatonica, Illinois

"In an effort to reduce the time it took to create the schedule, and eliminate the associated printing costs, I started looking for a scheduling program that would be compatible to our needs and found Aladtec was what we were looking for. The old way I scheduled made it very difficult for anyone but me to do it. A benefit to our members is all 70 of them have access to the schedule in real time through the Internet."
-Timothy Fairfield, Assistant Chief, Bristol-Kendall Fire Protection District, Yorkville, Illinois

"We have 54 firefighters from ages 18-60. Not all of them are comfortable with computers, but they were all able to be trained on Aladtec and easily transitioned to the new scheduling program. Every firefighter at our department is able to use this program and it was easy to implement."
-Kristin Wexell, Administrative Assistant, Braidwood Fire Department, Braidwood, Illinois

"Several other departments were using Aladtec and they were happy with the ease of use. I was unable to find another product that could do the job that Aladtec does. The other systems were too complex."
-Greg Migacz, Lieutenant and IT Administrator, Fox Lake Fire Protection District, Fox Lake, Illinois


About Aladtec: They proudly provide online employee scheduling and workforce management software to nearly 1,700 organizations, primarily within the Public Safety Sector. These customers count on Aladtec every day to help them save time and improve efficiency.  For information about their affordable industry specific options, or to try a free demo, please visit www.aladtec.com.

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mellissa@aladtec.com
info@aladtec.com www.aladtec.com