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Tuesday, July 8, 2014

New Feature: Forms Overview

Aladtec’s new Forms feature gives customers one more reason to go paperless--creating online forms. Any paperwork that employees need to submit including rig check sheets, incident reports, work orders, etc., can now be submitted and stored electronically in our secure database. Let’s take a look at a few features that will make Forms an important part of your Aladtec system.

  • Easy to use drag and drop form builder
  • Access from desktop, mobile devices, and tablets
  • Endless layout options for flexible form design
  • Notifications via email or text on each submission
  • Reporting tools for analyzing and exporting submissions

Form Configurator

Use the Form Configurator to create new forms, set permissions, and configure notifications.

Form Configurator

Each form has extensive permission and notification settings including the ability to establish who can submit forms, which members receive an email and/or text message on each submission, and who can view and/or modify past submissions.


Form Settings
  

Viewing Submissions

Each submitted form can be viewed individually.

The Form Viewer





Multiple submissions may be viewed by administrators via Form Reports.  Reports are customizable, filterable, and can be exported to a CSV file.

Form Reports

Example Forms

Below are three form examples built using the Form Configurator. Each of these forms are prebuilt in all Aladtec systems and can be modified to accommodate the unique needs of any service.

Work Order
Track vehicle maintenance requests and automatically notify a maintenance crew when new work orders are available.



Incident Report
Record on-the-job injuries and related employee information.



Rig Check Sheet/Truck Log
Keep daily records of equipment and operating conditions for each vehicle.



And More…
Design any number of custom forms to suit specific needs.

Contact Us

Please contact us with any feedback or questions at support@aladtec.com or (888) 749-5550.

Thanks, and have a great day!

Friday, June 20, 2014

APCO International Conference - Who's Going? We Are!

We are excited to announce we will be attending APCO's (Association of Public-Safety Communications Officials)
Annual Conference in NOLA (New Orleans) in August!

                  http://www.apco2014.org/wp-content/themes/twentyeleven-apco2013-child/images/interior-apco2014-logo.png


We recently became APCO members and look forward to meeting other members from all around the world.  Our recent press release on Elk County 9-1-1 (PA) was included in the  APCO's June PSC eNewsletter and can be found on their website here:  

http://psc.apcointl.org/2014/06/12/elk-county-9-1-1-switches-to-aladtec-for-staff-scheduling-workforce-management-solutions/

If you're attending APCO 2014 please visit our booth #955



Wednesday, June 11, 2014

Aladtec hopes to see you at EMS World Expo - November 10-13, 2014

We are happy to announce that we will be attending the 2014 EMS World Expo in Music City  - Nashville Tennessee!


EMS World Expo Icon

We hope to see many familiar faces and meet with many of our valued customers while we are there.  It's also a great opportunity for potential customers to try our Aladtec system and have a one on one conversation with a member of our sales team. As a leader in online employee scheduling and workforce management for the EMS sector, we appreciate the opportunity to be a part of this great event and meet with those who attend it.

Please let us know if you are attending too!

We look forward to seeing you...

Aladtec Booth:  #1150 (Near the food court)




Friday, May 23, 2014

Tech Tip: Scheduling with Repeats and Rotations

Aladtec’s Repeats and Rotations tool makes it easy to schedule members in complex patterns. The system comes preconfigured with rotations such as a typical 9 to 5, a 24-48, a California Swing and more. In this article, we will explore how to create, modify, and manage rotations as well as review common examples.

Creating a Rotation


To create a new rotation, hover over the Schedule Editor tab and click Repeats and Rotations. This view is broken down into two sections. The top half shows options for creating a new rotation, while the bottom half shows the past rotations created for a member. For now, let’s focus on the top half.

The Repeats and Rotations Tool

First, select the employee. Next, choose the Schedule and Position Slot this employee will work.

Use the second set of options to define the Schedule Repetition.

1. Repetition Type

The options for Repetition Type allow ultimate flexibility in how to schedule your members.

  • Weekly, 2-Week, etc: Scheduling on specific days of the week, up to a 12-Week rotation
  • Monthly: Schedule for the same day or date of the month
  • Custom Rotation: Schedule for any type of on-off rotation (ex. 12 on, 84 off)
  • Preconfigured Rotations: These are complex rotations that have preconfigured settings.






2. Start Time and End Time

Define the time frame the member will work.

3. Work Days (only shown on Weekly rotations)




Choose the days of the week the member will work.

4. Date Range

Set a Date Range for how long the member will be scheduled for this rotation.

Examples


Here are examples of rotations that are commonly used.

Administration

For employees working a typical 9 to 5, the weekly rotation allows scheduling for Monday through Friday. Set the appropriate Start Time and End Time and check all weekdays.









24-48

This basic three-shift rotation is preconfigured to schedule members 1 day on and 2 days off. Make sure the Start Time is set to the start of the shift and the Start Date is set to the first date the employee will work this rotation.






Custom Rotation

If you need a Repetition Type that is not in the list, Aladtec can create customized rotations to meet your specific needs.

Feel free to call us at 888-749-5550 to discuss.

Modifying a Rotation


After a member has been scheduled using Repeats and Rotations, the system allows administrators to modify the end date for the rotation.

To modify a rotation end date, first select the name of the employee in the Create New Rotation section. The bottom half of the screen will fill with the previous rotations for that employee.


Find the rotation to be modified, and click Modify on the right side.

Modifying a Past Rotation

The modify screen allows you to set a new end date and time for the rotation. This will unschedule or schedule time defined by the rotation.

For example, one of your employees moves to a different schedule. Since deleting the rotation will remove historical data, modify the end date of the rotation. This will unschedule the member in the future, allowing another member to be scheduled for that position.

Deleting a Rotation

Clicking Delete Rotation will remove any scheduled time that corresponds with this rotation, including past data.

In Conclusion...


The Repeats and Rotations tool offers a multitude of scheduling options to make rotational scheduling easier than ever. Please call us at 888-749-5550 if there are any questions.

Thanks, and have a great day!

Friday, May 9, 2014

Tech Tip and New Feature: Required Message Enhancements

Keeping employees informed with critical updates and information is made easy with a feature called Required Messages. This feature allows administrators to force a message to display, right when members log in. Let's explore how it works, as well as the recent enhancement.

Create a Required Message

Required Messages can be accessed by hovering over the home tab, and selecting Required Messages. Next, click Create Message.

Creating a Message

A message needs three parts:
  • Title
  • Message body
  • Any number of recipients
Select which members sees the message using the list on the right-hand side.  Members can be selected individually be name or by access level. Finally, click Save and members will start seeing the post when logging in.

What a Required Message Looks Like

When a member logs in, the message will appear before seeing anything else in the system. They must read and verify the message by checking the accompanying checkbox. Clicking on any other navigation in the system will always bring them back to the required message.

Members Must Read and Agree

View Past Messages

Administrators can view all past required messages they have posted, as well as the date the message was read by each member. A recent enhancement now allows members to also view past messages.

To view a list of past messages, hover over the Home tab and click Required Messages. Expand the full contents of the message by clicking on the + icon.



 In Closing...

We hope you find that Required Messages greatly improves accountability and communication. If you have any comments or questions, feel free to reply to this post below or give us a call at 888-749-5550.

Have a fantastic day!

Monday, April 28, 2014

New Feature: Upcoming Shift Notifications

Aladtec makes viewing schedules and employees' upcoming shifts very easy. Whether members prefer to view shifts from a computer over the web or on a smartphone, there should never be a misunderstanding about when to work. In addition to these great features, employees can now receive a reminder by email or text message, 24 hours before their shift starts.

Enabling Upcoming Shift Notifications



To enable this feature, check the appropriate messaging types on each member’s My Info page. Each member can choose to receive either email or text message notifications by checking the applicable box.

How Upcoming Shift Notifications Work

Let’s take an example: If you work at 8:00 AM tomorrow, you’ll receive a notification at 8:00 AM today. It’s as easy as that!

Notifications are also sent when making last minute scheduling changes within 24 hours of the shift starting. For example, I schedule someone to start at 8:00 AM tomorrow, but it’s already noon today. The system will send a new notification to alert your member of the change.


In Closing...

We hope you find an improvement in your day-to-day tasks with this new feature. If you have any questions, please feel free to give our support line a ring at 888-749-5550. Have a great day!

Monday, April 21, 2014

New Feature: Member Database Configurator

A large part of workforce management is tracking an endless amount of employee information. Every service is different and requires a different set of employee data. Aladtec's Member Database is the perfect tool for storing and viewing this information because of its extreme flexibility.  

To set up the Member Database for your unique needs, use our Member Database Configurator. The Configurator lets you choose the exact employee information to be stored and how it will be organized.  

The Member Database Configurator

Where is the Configurator Located?

As an administrator, login to your system and hover over Members. Select Member Database Configurator.

How Do I Use The Configurator?

The Configurator is based on Sections and Fields. The first section is generated automatically and included with all systems. It includes required information and can not be removed.  

SECTIONS

Custom Sections can be added by simply dragging one in from the list on the left. By clicking the drop down menu in the upper right of each section, there can be up to three columns, giving more flexibility to arrange data.

FIELDS

A variety of fields can be added to each section by simply dragging them from the list on the left into a section. Fields can be rearranged by dragging them within sections.  


Drag and Drop

The available Fields are as follows: 
  • Text (names, address, job title, etc.)
  • Select List (uniform size options, gender, etc.)
  • Multi Option (qualifications, etc.)
  • Date (Date of Birth, training dates, etc.)
  • Date Expiration (certifications, driver license expiration, etc.)
  • Number (employee ID, state ID license, etc.)

Edit the details of a field by hovering over the field and clicking on the pencil icon. Depending on the type of field, there are various options that can be configured, including the ability to make required fields. 

In Closing...

We hope you find an improvement in your day-to-day tasks with the Member Database Configurator. If you have any questions, please feel free to give our support line a ring at 888-749-5550. Have a great day!