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Wednesday, July 13, 2016

Aladtec Sponsors & Attends Pinnacle - The Annual Premier Event for EMS Leaders

Widely considered a one-of-a-kind event 
for EMS leaders seeking innovative solutions.

In it’s 11th year, Pinnacle will be held in San Antonio on July 18th through the 22nd.  Presented by Fitch & Associates and produced in cooperation with The Redflash Group, it will take place at the JW Marriott Hill Country Resort. 
Attendees will have an opportunity to participate in a number of conference events, network with fellow EMS leaders and visit with sponsors showcasing the latest technology, products and services for emergency medical services.

One sponsor attending Pinnacle this year, is Wisconsin based Aladtec (booth #11).  Aladtec is an online employee scheduling and workforce management system created specifically for the Public Safety sector.  Many EMS agencies and fire/rescue departments need to juggle shifts for both fulltime and part time employees.  Aladtec easily handles this challenge, along with complex 24/7 schedule rotations, which are commonplace in Public Safety agencies.  

The Aladtec system is much more than just a crew scheduling system. It’s an all-in-one robust workforce management tool, which is available 24/7 from any computer, smartphone or other mobile device via the Internet.  

It has many key features and benefits allowing organizations to:

· Track Licensing and Certifications: Automated reminders for approaching expiration dates or needed licensing.

· Monitor Operations: Access and change schedule, view employee info and credentials 24/7 from any computer, smartphone or other mobile device with Internet.

· Save Time & Money: Automate and manage employee time off, sign-up and trade requests which saves money in unplanned overtime and scheduling man hours.

· Improve Communications: Send instant messages, texts or emails to fill your schedule or update staff immediately.

A leader in online employee scheduling and workforce management software for the Public Safety Sector, Aladtec is helping over 1,600 organizations run more efficiently.  Over 100,000 people use the system throughout North America and nearly a half a billion hours have been scheduled through Aladtec.  

While at Pinnacle, Aladtec staff plans to visit with many of their customers.  They will also offer guided system demonstrations to prospective customers and will allow agencies to sign up for a free 14 day Aladtec demo at their booth (#11).

Supporting Quotes from Aladtec Customers:

“Using Aladtec eliminates the human-error factor we once had of under or over-staffing members or stations. We have always allowed shift swaps within the pay week, but some staff had trouble finding someone to switch. This is now an automated feature, and the system requires staff to adhere to the rules. Aladtec is a proven tool we cannot afford to work without.”
-Andrew Blackwood, EMS Sergeant, Queen Anne’s County DES, Centreville, Maryland

“We’ve been able to cut our overtime costs by about $10,000 per month (around 30%) since we began using Aladtec!”
-Matt Leicester, former EMS Captain, Johnston County EMS, Smithfield, North Carolina

“The Forms feature is great, and we use it for many documents - such as time cards, vehicle maintenance, daily checks, award nominations, and more. The staff loves not having to use paper forms anymore. Aladtec is amazing, compounded by the genuinely great people working there."    
-Landon Churchill, Engineer/EMT, Colorado River Fire Rescue, Rifle, Colorado

“We are very happy with the checks and balances associated with the vacation and shift trade requests too. The Aladtec software is very simple to use and provides volumes of information for planning and reporting purposes. Implementation took us less than a week.”
- Adam Harrell, President, Halifax County Rescue Squad Inc., Halifax, Virginia

“Aladtec also allows me to easily control overtime. For the first time ever, I was able to run an entire month’s schedule with NO scheduled OT, this saved us about 25 hours of overtime.”
-Koren V. Kanadanian, Director of Emergency Management, Providence College EMS, Providence, Rhode Island

About Aladtec: They proudly provide online employee scheduling and workforce management software to over 1,600 organizations, primarily within the Public Safety Sector. These customers count on Aladtec every day to help them save time and improve efficiency.  For information about their affordable industry specific options, or to try a free demo, please visit

Friday, July 8, 2016

Trades - Swaps of Different Length

The Trades feature has recently been extended to allow members to Swap shifts of different lengths. This extension is useful in many situations including where the day shift is shorter than the night shift, where a short, holiday shift is equivalent to a long, non-holiday shift or simply where swapping shifts of different lengths is allowed.

To take advantage of this extension, modify the default setting in the Work Groups as shown below.

Work Groups Page Under Settings

For questions or assistance configuring Trades in the Aladtec system, please contact the Support Team at or 888.749.5550. As always, thank you for using Aladtec!

Thursday, June 30, 2016

Summary Report enhanced to include Time Clock Paycodes

Note: Interested in the Time Clock feature? Please contact Aladtec at 888-749-5550 for a free trial.

The Summary Report provides an overview of scheduled time, paid time off and time clock data in a single report. In a recent update, additional flexibility was added to the report allowing the option to include Time Clock Paycodes via the Edit link. With this new option, customers utilizing the Time Clock will be able to easily see a breakdown of all Paycodes used in a particular pay period or custom time range.

Example Summary Report

Don’t forget, for questions about reports, or assistance, please contact the Aladtec Support Team at or 888.749.5550.

Wednesday, June 22, 2016

 Aladtec, Inc. Announces Recent Move of 
Headquarters to River Falls, WI

Relocation to larger office building consolidates two
Wisconsin offices and accommodates the company’s continued growth.

River Falls, Wisconsin - June 22, 2016 - Privately held Aladtec, Inc. announces their move to 387 Arrow Court, River Falls, Wisconsin.  After being located in Hudson, Wisconsin for nearly six  years, with a satellite office in River Falls, the company chose a larger office space in order to be in one location and to have room for the company’s future expansion plans.  This move allows 30 of Aladtec’s employees to work under one roof - while two staff members telecommute.  

“We are grateful to Aladtec for their decision to expand in River Falls, Wisconsin,” said William Rubin, Executive Director, St. Croix Economic Development Corporation, St. Croix County, Wisconsin. “Aladtec could have easily drifted across the border to Minnesota, but didn’t.  Aladtec has roots in River Falls, and as they continue to grow, I know they will find numerous local resources to stay on their upward track towards greater success.”

Scot E. Simpson, the River Falls City Administrator adds, “We are thrilled that Aladtec has located its headquarters in River Falls.  We welcome Aladtec and its employees back and look forward to them as a continued corporate citizen for years to come.  We appreciate their confidence in River Falls as a place to grow and thrive.”

Aladtec is an online employee scheduling and workforce management company focusing on the Public Safety Sector.  From their new River Falls office, the company continues to develop, market, sell and support their Aladtec online software application.  

In 2015, with a three-year sales growth of 106%, Aladtec came in at number 3,197 on Inc.’s list of the nation’s 5000 fastest-growing private companies.  They have experienced tremendous growth since 2002 when an ambulance company from Ellsworth, Wisconsin asked for help to improve their staff scheduling process by moving it to the Internet.  That basic scheduling system became the foundation for creating the company Aladtec, Inc.  The Aladtec system is now an all-in-one robust workforce management tool for designed for EMS, fire/rescue, law enforcement, dispatch and healthcare agencies.

Always located in Western Wisconsin, the first version of the online software system was developed in the upstairs of CEO and Co-founder Dave Feyereisen’s garage, he shares, “We've moved around a lot since we built the first version of our product back in 2002.  For much of that time we were spread out between two or three different offices.  It’s great to get us all back into a single location where we have plenty of room to grow.  Our first “real” office was in River Falls when there were only three of us in 2007.  It’s great to be back.”  

About Aladtec:  The company provides online employee scheduling and workforce management software to more than 1,600 organizations. Over 100,000 employees depend on the Aladtec system and nearly half a billion hours have been scheduled through the software.  Aladtec is honored to be a vendor for the Public Safety Sector and proud their online software system allows customers more time to focus on the communities they serve verses scheduling and workforce management processes.  For information or to try a free system demo, please visit


Tuesday, May 31, 2016

Aladtec Assists Grant Park Fire District (IL) Resolve Shift Trading Issues, Improve Productivity & Save 40 Hours a Month

This agency resolves all shift trade/call-off problems by switching to online scheduling and improves productivity by moving all office forms to the Cloud.


Kankakee, IL - Although it’s common in the Public Safety sector to allow shift trades between members - actually making, approving, documenting and running reports on trades can be a battle. Grant Park Fire District was struggling to keep the schedule for their 36 members up-to-date and to keep track of all their shift trades and call-offs.  They determined it was time to look for an Internet based workforce management system.

“We previously used emailing and a spreadsheet to schedule our employees.  Individuals would email their availability, then we’d manually figure out the schedule based on who could work when. We’d then create the schedule on a spreadsheet and distribute it.  This method was deficient because we couldn’t easily deal with, or track, trades and call-offs,” explains Matt Shronts, Deputy Fire Chief. “After trying out three different vendors, we determined Aladtec not only has the best online scheduling and workforce management system, but they also offer the most software system options and the quickest most reliable customer support.  Upon implementing Aladtec, we found 100% of our scheduling problems were resolved.”

Aladtec allows members to submit their availability and make trades within the system.  Because the schedule is online, it’s always current and trades and call-offs are easily tracked.  Many processes, such as shift trades, can be automated which saves administrators a tremendous amount of time.

“Our Aladtec system saves us approximately 40 hours a month - that’s an entire week in time available to devote to other responsibilities.  We also save time and effort dealing with the various agency forms we have,” shares Shronts. “We’ve  completely moved away from countless pages of paper by moving our forms online to Aladtec.  All of our maintenance requests, drug inventory, daily and weekly ambulance/apparatus checks, along with many other forms, are handled within our Aladtec system.  Employees complete and submit any given form within the Forms section.  As soon as a form is submitted we automatically receive notification if an issue has been identified on the form, so it can be addressed in a timely manner.  We immediately know the status of our vehicles and we can ensure our equipment is present and functioning properly at all times.  Aladtec also allows our forms to be archived for days, weeks, months or even years.”

Aladtec’s Forms feature allows organizations to move to a paperless work flow.  Although there are a number of commonly used forms within the system, such as: a work order; vehicle log; and an incident report, customers really value the ability to create any form they require with the customizable form option.  

An online workforce management system greatly improves overall job satisfaction as it is accessible 24/7, improves communication and eliminates the stress associated with antiquated scheduling methods.  “I can safely say Aladtec has created a much smoother personnel management environment for our organization.  In the technology based world we live in today, Aladtec truly enhances our ability to be productive,” concludes Shronts.  “It’s a very valuable, and irreplaceable, asset at our agency.”

About Grant Park Fire District:  With their station in Grant Park, Illinois - this agency covers 62 square miles in the northeast corner of Kankakee County. It is a combination department with a full time Fire Chief, along with 36 part-time and paid on call employees.  They have proudly been serving their community since 1954.

About Aladtec: They proudly provide online employee scheduling and workforce management software to over 1,600 organizations, primarily within the Public Safety Sector. These customers count on Aladtec every day to help them save time and improve efficiency.  For information about their affordable industry specific options, or to try a free demo, please visit



Tuesday, May 3, 2016

Announcing External Links

You can now create links in Aladtec for members to access other useful websites (like incident reporting software, training software, or anywhere else on the web). The links will display for all members in the top left corner by clicking the service name as shown in this image.

Aladtec home page highlighting External Links

To enable, click on your service name in the top left corner to go into Setup -> External Links.

Don’t forget, if you have questions, or need assistance, please contact your Support Team at or 888.749.5550.