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Monday, March 12, 2018

Sync Your Aladtec Calendar to Your Personal Calendar

Syncing your Aladtec calendar to your personal calendar is a great way to keep track of scheduled shifts, time off, and events - all in one location! Using iCal, it’s easy to set up the sync.

Follow the steps below to Find the Subscription Link, then Add the Subscription Link to your Personal Calendar. Keep in mind, the frequency and volume of information synced is controlled by your personal calendar provider (i.e. Google, iOS, etc.).

Find the Subscription Link 

A subscription link is required to sync your Aladtec calendar to your personal calendar. Log into Aladtec on the same device you are using to sync the calendars and copy the subscription link, using the following steps:

  1. Navigate to My Schedule in Aladtec - if on a mobile device, use the Full Site View
  2. Select “Configure” under the iCal heading
  3. Select which schedules to sync to your personal calendar, then click “Subscribe” - for the best performance, only select the schedules you need
  4. Select your personal calendar program, then copy the subscription link

Add the Subscription Link to your Personal Calendar

Google Calendar

To view your Aladtec calendar in your personal Google calendar, add the subscription link via a non-mobile device, e.g. laptop or desktop. Once the Google Calendar is set up on the non-mobile device, Google will sync this calendar on your mobile devices that are connected to the same Google account. The sync may take several hours depending on the Google syncing schedule.

To add the subscription link in your personal Google calendar, complete the following:

  1. Click the “+” next to “Add a coworker’s calendar”, then select “From URL”
  2. Paste the subscription link from the Find the Subscription Link section above, then select “Add Calendar” - it may take a few minutes to sync before the calendar is added
  3. The calendar will appear in the list of Other calendars, as “Aladtec Member Schedule” - depending on Google, this may also show up as a link which can be modified in the next step
  4. (Optional) To modify the name of the calendar, complete the following:
  • From the Google Calendar, under “Other Calendars”, select “Settings” for the new calendar
  • Edit the “Name” for the calendar, then click the arrow to exit “Settings”

iOS Calendar 

For iOS (e.g. iPhone, iPad), add your Aladtec calendar using the steps below. Once completed, your Aladtec calendar will be viewable as part of your iOS calendar.

1.  Navigate to “Settings”
2.  Select “Accounts & Passwords”
3.  Select “Add Account”
4.  Select “Other”
5.  Select “Add Subscribed Calendar”
6.  Paste the subscription link in “Server” - use the link copied from the Find the Subscription Link steps above
7.  Select “Next”
8.  Modify the following “Subscription” settings, then Save
     •  Edit the Description (optional)
     •  Leave “User Name” and “Password” blank
     •  Select “Use SSL”
     •  Turn on/off  “Remove Alarms” (optional)

9. The calendar will appear in the list of Other calendars, as “Aladtec Member Schedule”, unless the default Description was modified in the “Subscription” settings step above 

For questions or additional help with syncing your calendar, please contact the Support Team at or 888.749.5550. As always, thank you for using Aladtec!

~ Your Aladtec Team

Monday, February 12, 2018

Attach Files to enhance Forms and Member Information

New Feature Release! Aladtec has released an enhancement to Forms and the Member Database allowing files to be attached to form submissions and to a member’s My Info page.

This enhancement will increase efficiency, eliminate paper filing, and streamline processes. For example, using this new feature will allow for:
  • Quickly assessing damage to vehicles by reviewing the attached pictures of damages found during daily rig checks
  • Keeping copies of licenses and certifications for each member allowing for easy access and validation
  • Attaching invoices and receipts to purchase orders, expense reports, etc.

To take advantage of this new enhancement, an administrator will need to add an Attachment field via the Form Configurator or the Member Database Configurator. To add the Attachment field in either configurator:
  1. Drag and drop the Attachment field into the chosen form or the Member Database
  2. Name the field 
  3. Customize the field (i.e. required, number of files, etc.) 
  4. Save

The Form Configurator has a new field available called Attachment, see below.

In the example below, via the Form Configurator, the Attachment field was added to a form and named “Documentation”.

The “Documentation” field below has been customized to allow for three Attachments.

Once the “Documentation” field is available on an individual form, or in My Info, members with the correct permissions can easily attach a file.

In the example below, an image of a damaged vehicle is attached when submitting the form.

Files attached to submitted forms can be viewed on individual submissions, as well as in Form Reports. Files attached to member profiles can be viewed where member attributes can be viewed, including: My Info, the Member Database, and Reports.

In the Form Report shown below, clicking on the number of files gives the ability to view details about each file.

For questions or additional help with attaching files in Forms or the Member Database, please contact the Support Team at or 888.749.5550. As always, thank you for using Aladtec!

~ Your Aladtec Team

Monday, November 13, 2017

My Schedule page is now available in Mobile

Aladtec’s mobile version recently added a My Schedule page. This feature is very similar to the My Schedule page in the desktop version. It provides monthly and daily information specific to each member, in a color-coded format, making it easy to review and complete tasks relating to scheduled shifts, open shifts, trades, time off requests, and trades.

Additional details about the My Schedule page are included below. Note: Features within the My Schedule page may not be available, due to your system configuration. To take advantage of these features, please contact your System Admin or Aladtec Support for assistance.

Accessing the My Schedule page

Quickly access the My Schedule page via the Menu. Scroll down to view key information relating to Scheduled Time (including Minimum Staffing and Schedule Notes), Time Off, Trades, Open Shifts, and Events.

Viewing information for a specific day

The My Schedule page defaults to displaying an overview of the current month along with specific information on scheduled shifts, open shifts, trades, time off requests, and events for the current day. Tap a day in the month to view information for that day. Navigate to the previous or next month quickly, by using the arrows next to the date. Tap the displayed month to pick a new month or year. To return to the current day, use the Today option.


Setting View Options

Configure the My Schedule page to display Scheduled Time, Time Off, Trades, Open Shifts, or Events via View Options. These settings are automatically saved for returning to the My Schedule page.


Completing tasks relating to Shifts and Trades

Tap the color blocks at the bottom of the My Schedule page to view additional details and complete tasks. From the color blocks:

  • See details of your upcoming shift, and request time off or a trade (blue blocks),
  • Sign up for open shifts (purple blocks),
  • Accept trade requests (greenish/brown blocks),
  • Learn event details (brown blocks).

If you have questions or need help with the My Schedule page, please contact your Support Team at or 888.749.5550. As always, thank you for using Aladtec.

~ Your Aladtec Team

Monday, October 30, 2017

Drop By Our Booth at The American Ambulance Association Conference & Trade Show...

Aladtec will be offering live system demos and meeting with customers at AAA - Booth #214...

This annual event will be at Caesars Palace in Las Vegas November 13th through the 15th. AAA attendees will take part in ambulance executive-specific leadership sessions, learn innovative ideas for hiring, managing, and retaining employees, and hear about the newest developments in reimbursement and ambulance policy.

Along with educational opportunities, there will be a trade show on the 14th and 15th at which companies will display the latest and greatest products and services available to ambulance services.

We will be demonstrating our online staff scheduling and workforce management system and we will also meet-up with customers who visit our booth (#214). To learn more about our Public Safety software system or to sign up for a free 14-day demo now - visit, or give us a call at 888-749-5550.

Hope to see you at the American Amublance Association Conference and Trade Show in Vegas! 

Thursday, October 26, 2017

Heading to Des Moines soon for the Iowa EMS Conference!

Looking forward to visiting with many of our Iowa EMS customers...

We invite you to drop by Aladtec's booth (#10) at the IEMSA Conference November 9th through the 11th.  In addition to meeting with current customers, we'll be conducting demonstrations of our online employee scheduling and workforce management software system. Visitors can sign up for a free 14-day demo or we'll create a customized demo based on their specific needs. 
You can get started with a no cost demo now by signing up at or give us a call at 888-749-5550.


Wednesday, October 25, 2017

Join us at the IPSTA 9-1-1 Conference - Booth #501

We'd love to show you our online employee scheduling & workforce management system at the event...

The IPSTA 9-1-1 Conference takes place November 5th-8th at the Crown Plaza Hotel in Springfield, Illinois. While you are there, you can get a first-hand look at how Aladtec will benefit your agency, and you can sign up for a free 14-day demo on the spot. For current customers, we'll have a System Support Specialist along to answer any questions you may have and/or to help you optimize your Aladtec system.

For more information on Aladtec for you your online employee scheduling and workforce management needs visit now or give us a call to set up a customized demo to fit your specific requirements - 888-749-5550.
Hope to see you at IPSTA 9-1-1 Conference!

Tuesday, October 3, 2017

We Have Complimentary VIP Passes to EMS World Expo 2017

We are looking forward to attending EMS World Expo again this year...

Please drop by our booth #1855 during North America’s largest EMS conference and trade show, EMS World Expo 2017, taking place in Las Vegas October 16-20 at the Convention Center.  If you are planning on attending, we'd be happy to give you free VIP Expo passes - simply give us a call or email us your request.

At our booth, we'll be presenting guided demos of our popular online employee scheduling and workforce management system and inviting visitors to sign up for our free 14-day "try it" demo.   Aladtec is designed for Public Safety agencies and used by nearly 120,000 professionals throughout North America.  We look forward to visiting with many of those people while we are at the event.

To try a free demo now, visit or give us a call at 888-749-5550 and we'll create a custom demo to suit your specific department needs. Hope to see you at EMS World Expo!