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Wednesday, September 14, 2016

Sync iPhone or iPad Calendar to My Schedule


Adding your Aladtec system work schedule on your iOS device is a great way to keep track of scheduled shifts and time off. In this post, we'll cover the steps for subscribing to the work schedule from an iPhone or iPad.

Finding the Subscription Link

First, login to the system and navigate to My Schedule. On the left side of the screen, click on the Configure link. Next, select the items you would like to appear on your mobile device. Finally, click Subscribe.


  1. Select Apple iCal.
  2. Copy the subscription link.
  3. This link needs to be available on the mobile device. The simplest way is to email this link to an email address that's available on the device.
  4. Copy the link on your phone by pressing and holding on the link.

Adding the Subscribed Calendar

On the mobile device, navigate to Settings. Select Mail, Contacts, Calendars, then click on Add Account. From the list of options, choose Other at the bottom.



Next, select "Add Subscribed Calendar". Paste the link into the Server field and tap Next. Finally, tap Save.



Wrapping Up

The subscribed calendar now appears on the Calendar application on the device. Any updates to the schedule in the Aladtec system will automatically be synced with the device, keeping the schedule up to date.

If you have any questions on this, please give us a call at 888-749-5550. Thanks, and have a great day!

Monday, August 29, 2016

Inc. Magazine Unveils 35th Annual List of America’s Fastest-Growing Private Companies—the Inc. 5000

Aladtec, an online employee scheduling & workforce management software company, appears on the list for the 2nd time - ranking No. 2917 with a three-year sales growth of 118%.

NEW YORK, August 17, 2016 -- Inc. magazine today ranked Aladtec, Inc. No. 2917 on its 35th annual Inc. 5000, the most prestigious ranking of the nation's fastest-growing private companies.  The company moved up from their No. 3197 placement last year. The annual list represents a unique look at the most successful companies within the American economy’s most dynamic segment— its independent small businesses. Companies such as Microsoft, Dell, Domino’s Pizza, Pandora, Timberland, LinkedIn, Yelp, Zillow, and many other well-known names gained their first national exposure as honorees of the Inc. 5000.  Also on the list this year are well known brands Loot Crate, Square and Dollar Shave Club.

Aladtec was founded in 2005 and is headquartered in River Falls, Wisconsin.  They provide online employee scheduling and workforce management software solutions to over 1,700 organizations primarily within the Public Safety Sector.  More that 100,000 people use the system and in excess of a half-billion hours have been scheduled using Aladtec.

"We are very pleased to be on the Inc. 5000 list for the second year in a row,” states David Feyereisen, Founder and President, Aladtec Inc., River Falls, WI.  “When we started Aladtec over a decade ago, we made a commitment to treat both employees and customers the way we ourselves wanted to be treated. That commitment is key to our growth.  It’s the reason we continue to have the most talented and dedicated staff in our industry, and why more than half our new customers are referred to us by existing customers.”

The 2016 Inc. 5000, unveiled online at Inc.com and with the top 500 companies featured in the September issue of Inc. (available on newsstands August 23) is the most competitive crop in the list’s history. The Inc. 5000’s aggregate revenue is $200 billion, and the companies on the list collectively generated 640,000 jobs over the past three years, or about 8% of all jobs created in the entire economy during that period. Complete results of the Inc. 5000, including company profiles and an interactive database that can be sorted by industry, region, and other criteria, can be found at www.inc.com/inc5000.

"The Inc. 5000 list stands out where it really counts,” says Inc. President and Editor-In-Chief Eric Schurenberg. “It honors real achievement by a founder or a team of them. No one makes the Inc. 5000 without building something great – usually from scratch. That’s one of the hardest things to do in business, as every company founder knows. But without it, free enterprise fails.”

The annual Inc. 5000 event honoring all the companies on the list will be held from October 18 through 20, in San Antonio, TX. Speakers include some of the greatest entrepreneurs of this and past generations, such as best-selling author and strategist Tony Robbins, SoulCycle co-founders Elizabeth Cutler and Julie Rice, Cornerstone OnDemand founder, president and CEO Adam Miller, Marvell Technology Group director and co-founder Weili Dai, and New Belgium Brewing co-founder and executive chair Kim Jordan.

Link to Aladtec’s ranking on Inc.com:  http://www.inc.com/profile/aladtec
About Aladtec: They proudly provide online employee scheduling and workforce management software to over 1,700 organizations, primarily within the Public Safety Sector. These customers count on Aladtec every day to help them save time and improve efficiency.  For information about their affordable industry specific options, or to try a free demo, please visit www.aladtec.com.

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mellissa@aladtec.com
 
More about Inc. and the Inc. 500|5000
Methodology
The 2016 Inc. 5000 is ranked according to percentage revenue growth when comparing 2012 to 2015. To qualify, companies must have been founded and generating revenue by March 31, 2012. They had to be U.S.-based, privately held, for profit, and independent—not subsidiaries or divisions of other companies—as of December 31, 2015. (Since then, a number of companies on the list have gone public or been acquired.) The minimum revenue required for 2012 is $100,000; the minimum for 2015 is $2 million. As always, Inc. reserves the right to decline applicants for subjective reasons. Companies on the Inc. 500 are featured in Inc.'s September issue. They represent the top tier of the Inc. 5000, which can be found at http://www.inc.com/inc5000.

Mobile App and Smartphones


Aladtec is accessible from any mobile device with a connection to the internet. When visiting the system on a smartphone, the mobile browser will automatically be detected and load the mobile version. Here are steps to create a shortcut to the system.

iPhone

1. Launch Safari.
2. Touch the address bar and enter in your system URL (e.g. aladtec.com/yourservicename).
3. Log in as usual; you can optionally click on “Remember Me” to have your login information stored.
4. To save a shortcut to your system on your iPhone, you can bookmark it by tapping the square/arrow icon and tapping Bookmark
5. To save an icon to your Home Screen, select “Add to Home Screen.” An icon will now appear on your Home Screen giving you one-click access to your Aladtec system.


    


Android

1. Launch Browser.
2. Touch the address bar and enter in your system URL (e.g. aladtec.com/yourservicename).
3. Login as usual; you can optionally click on “Remember Me” to have your login information stored.
4. To bookmark the site, click on the Bookmark Icon and then click on “Add” for the icon of your system.
5. To save an icon to your Home Screen, long-press the bookmark you’ve already saved for your system.
6. Select “Add shortcut to Home.
Note: These steps may very depending on your Android device.

Monday, August 15, 2016

FRI (Fire-Rescue International) Conference & Expo - Visit Aladtec Booth #18112

The premier event for thousands of the nation’s most
prominent fire and emergency service officers and leaders. 
FRI, The IAFC (International Association of Fire Chiefs) annual conference and expo is August 17th through the 20th at the Henry B. Gonzalez Convention Center in San Antonio, Texas.  

IAFC represents the world's leading experts in the first responder community and takes great pride in offering this important conference and expo.  The annual event provides leadership education for fire chiefs, yet also provides officers and chief officers preparation for career advancement through the Officer Development Program.  In addition, the conference offers high-impact training opportunities.  Attendees are encouraged to connect with exhibitors, who offer public safety products and solutions, in the expo hall on August 19th and 20th.  

One solution driven exhibitor attending FRI, is Wisconsin based Aladtec (booth #18112).  Aladtec is an efficient, and cost-effective, online employee scheduling and workforce management software system. The core of their business is within the Public Safety Sector; the majority of their customers are Fire and EMS agencies.  

The Aladtec system easily handles the complex scheduling requirements common to Public Safety Agencies - particularly the various shift rotations found at fire departments.  It has many key benefits - including allowing members to submit availability, request time off and make shift trades online from anywhere.  Trade requests can be automated and allowed to occur with or without admin approval. Aladtec is available 24/7 from any computer, smartphone or other mobile device via the Internet. Over the past decade, the software system has evolved from a basic crew scheduling system to a popular all-in-one robust workforce management tool.  It features a member database, certification/licensing tracking, customizable forms, a document library, member discussion area, custom reports and an optional Time Clock kiosk (with or without a biometric fingerprint scanner).  Any report can be created from the data you have in the system and it integrates smoothly with most payroll systems. With Aladtec, it’s easy to maintain necessary compliance and regulatory documentation.

The online software system improves agency efficiency, saves time, saves money and reduces human error. These factors are vital for those in Public Safety.  Aladtec is available for an annual fee based on the number of employees using the system.  Therefore, it is reasonably priced for organizations of all sizes - including volunteer fire departments.

Today nearly 1,700 Public Safety agencies subscribe to Aladtec’s online employee scheduling and workforce management software, with over 100,000 people using the system throughout North America.  The subscription based system is available without signing a contract and implementation, training, customer support, and system updates are always free.

While at the 2016 FRI conference Aladtec staff will connect with many of their customers.  A System Specialist will be on hand to answer any software questions customers may have, along with helping interested departments set up a free demo created specifically for their agency.

Supporting Quotes from Aladtec Customers:

“There are quite a few scheduling programs offered but Aladtec seemed to be the one that was most simple and user friendly and providing the best tools. We tried the free trial and immediately saw the advantages of the online schedule, customizable forms, and various reporting capability.”  
-Susan Cabot, Secretary, Austintown Township Fire Department, Youngstown, Ohio

"Aladtec is far exceeding our expectations. We are using the 'Events' calendar extensively, and we manage certifications, licenses and other important dated materials through this system."
-Clinton Crafton, Division Chief, Whitestown Fire Department, Whitestown, Indiana

"Tracking out trades, swaps of shifts, was the primary reason we recently subscribed to Aladtec. Tracking certifications with Aladtec will be a big help also."
-Martin Greene, CFO EMT-P, Fire Chief, Bourne Fire & Rescue, Buzzards Bay, Massachusetts

"We are an 85 percent volunteer fire department so the savings Aladtec offers us in terms of time and effort is very large. We average 50 volunteers, with nine paid staff and the ability for them to sign up for shifts online from their home, office or their smartphone is working great."
-David Moore, Fire Chief, Winterville Fire-Rescue-EMS, Winterville, North Carolina

"We reduced scheduling time by at least 12 hours for each schedule and we cut our payroll processing time by approximately 100 hours every month because we are able to export the payroll data from our Aladtec system. Also, the accuracy of our payroll increased, since we weren’t keying in the payroll data by hand anymore. Employees are much happier when they’re getting paid the correct amount and bosses are happier when you’re not overpaying people!"
-Mike Majercik, Battalion Chief, McHenry Township Fire Protection District, Illinois

"Everything is running very nicely. Our staff has bought into the system and it has saved our captains significant time covering shifts."
-Shane Christensen, Fire Chief, Leduc Fire Services, Leduc, Alberta, Canada


About Aladtec: They proudly provide online employee scheduling and workforce management software to nearly 1,700 organizations, primarily within the Public Safety Sector. These customers count on Aladtec every day to help them save time and improve efficiency.  For information about their affordable industry specific options, or to try a free demo, please visit www.aladtec.com.

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mellissa@aladtec.com
 

Wednesday, August 10, 2016

Aladtec Will Attend APCO’s 2016 Conference & Expo - An International Event for Public Safety Communications Officials


Thousands of attendees are expected to meet in Orlando, FL for the
82nd annual APCO event August 14-17th.  

The APCO conference and expo will be held in the West Building of  the Orange County Convention Center.  A wide range of attendees in the Public Safety Sector will be there, including: PSAPs, law enforcement, fire/rescue agencies, emergency medical services, government, service providers and vendors.


Attendees can choose from over a 100 sessions within a variety of professional development tracks. The conference and expo will also feature association meetings, special events, PSAP tours, a blood drive and exhibit hall on the 15th and 16th.

Nearly 300 exhibitors will display a variety of public safety communications products and services, including Wisconsin based Aladtec (booth #618).  Aladtec is a robust online employee scheduling and workforce management system. With over 1,600 customers, the core of their business is within the Public Safety Sector.

The Aladtec system has many key benefits - including allowing members to submit shift availability, request time off and make trades online.  It’s available 24/7 from any computer, smartphone or other mobile device via the Internet.  The system has evolved from a crew scheduling system to an all-in-one workforce management tool.  It features certification tracking, customizable forms, member database, document library, member discussion area, custom reports and an optional Time Clock kiosk.  

This online system improves department efficiency, automates mundane tasks, saves time, saves money, controls overtime and reduces human error. These factors are vital for Public Safety Communications and Public Safety Agencies.  Aladtec is available as an annual subscription fee based on the number of employees using the system.  

Today over 100,000 people throughout North America access Aladtec’s online employee scheduling and workforce management software, and over a half-billion hours have been scheduled through Aladtec over the last decade.

“We are very fortunate and honored to be a vendor for the Public Safety sector,” states David Feyereisen, Founder and President of Aladtec Inc.  “Our system improves accuracy by automating the error prone aspects of crew scheduling and workforce management, allowing our customers to focus on their priority - the communities they serve.”

While at APCO, Aladtec staff plans to connect with many of their customers; and there will be a System Specialist on hand to assist customers with any questions they may have. Guided demos of the Aladtec system will also be available for potential customers to see.

Supporting Quotes from Aladtec Customers:

“We have learned Aladtec is way more to it that just a scheduling tool.  We really like that we can set rotations for months at a time which saves a lot of time preparing future schedules.  We love the fact that you can login from anywhere.  So if a dispatcher calls in sick we can send out a text or email employees through the software and they can sign up for the open shift or even specify which of those hours they can work.  We have also utilized the forms quite a bit.  We created a shift turn over form that does not need to be printed.  We created other forms to use as well which also cuts down on our paper cost and wastes including coaching forms, evacuation training and vacation sell back forms.   We are extremely pleased with our experience using Aladtec.”
-Melissa Carpenter, Autauga County 911 Director, Prattville, AL

“We love Aladtec at the Public Safety Communications Consortium of St. Joseph County! The convenience it creates for our employees and their schedules aids in creating a stronger, more efficient work environment. Being able to access Aladtec directly from their smart phones is an added benefit in our industry because of the overtime needs our center has.”
-Carly Etter, Executive Secretary, Public Safety Communications Consortium, South Bend, IN

“We bid shifts in our department. We used to schedule on a spreadsheet, print it off, and then leave it in a three ring binder for our employees to see. They would have to come in to view it or they’d have to call in and ask when their next shift was - or ask if the schedule was posted yet, because it wasn’t always posted at the same time. This would cause a lot of interruptions on a daily basis. With Aladtec staff can access the schedule from their home computer or on their mobile device.  Also, with our Aladtec system, employees are able to perform shift trades themselves. The time I spent on trades before was significant. Aladtec has greatly decreased my workload so I can focus on other duties.”
-Jeff Mikulak, Supervisor, NMAS Communications Center, Brooklyn Center, MN

About Aladtec: They proudly provide online employee scheduling and workforce management software to nearly 1,700 organizations, primarily within the Public Safety Sector. These customers count on Aladtec every day to help them save time and improve efficiency.  For information about their affordable industry specific options, or to try a free demo, please visit www.aladtec.com.

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mellissa@aladtec.com


Friday, August 5, 2016

Volunteer Driven Algona EMS (IA) Selects Aladtec for Their Member Scheduling and Workforce Management Needs

The challenge of scheduling 29 volunteer EMT’s, with various shift availability, is

resolved with Aladtec’s online software.

 

 


August 5, 2016 - Mason City, Iowa - There are hundreds of EMS and Fire-Rescue Agencies across the country that rely on the dedication of volunteers.  Yet scheduling them can be difficult because they likely have other jobs and their availability usually isn’t consistent.  Their other commitments often means they need to give-up or trade shifts.  Needless to say, in this instance the shift schedule is not easy to manage.  Many agencies still use spreadsheets, whiteboards, or calendars which prove to be error prone.

“We had a desk-size calendar hung on the wall where our members would write their names under the shifts they could work. In order to sign up, they had to physically come into the office to see what shifts were available, and then write their name on the calendar.  If someone had to cancel a shift, they had to come back into the office and cross off their name. Then we’d have to try to fill the shift. It was a real mess,” explains Gary F. Merrill, Paramedic Director, Algona Emergency Medical Services City of Algona, Iowa.

Merrill tried Aladtec’s free demo upon the recommendation of one of the department’s volunteer EMTs who uses the system at another agency and the Paramedic Director was sold.  Because Aladtec’s an online software program, it’s accessible through any computer, smartphone, or other mobile device via the Internet.  It offers a tremendous amount of versatility and dramatically improves processes.

Aladtec has revolutionized the way our service schedules staff, and the 24/7 access is great!  We have four full time members and 29 volunteer members, our volunteers particularly love the flexibility to sign up anywhere, at anytime - no more having to drive to the office.  As a supervisor, I too can easily check the schedule wherever I am.  Now, it’s so simple to notify position eligible members when there’s an open shift.  With just a couple of clicks, I’ve let everyone know I need a shift covered - or a back up crew - no more phone calls!  I also like the ability to track an enormous amount of data on our members – certifications, expiration dates, emergency contact info, and much more,” adds Merrill.  “Aladtec also provides the ability to create special shifts for events that fall outside of our normal duties, such as high school football games and local dirt track races - which was a real nightmare to deal with before.”

Shift scheduling is just one of the many features within the Aladtec system.  It also offers a library where photos, videos, training materials and other important data can be kept.  Certifications and licensing can be tracked and documented for easy access.  Any type of report can be run with the information in the system - such as overtime and hours worked for submitting to payroll.  Forms can be moved into the system too, which reduces paper, printing, filing and the risk of human error.  It’s easy to create, fill-out, submit, review and store any necessary form right in the Aladtec system.

“We have set up a “Work Order” form for vehicle maintenance.  This allows anyone who identifies a maintenance issue to simply enter it on the form and submit it.  It’s then reviewed by our fulltime staff and they determine the plan for the vehicle.  This has allowed us to keep accurate records of repairs and maintenance on our vehicles.  I believe keeping these forms online will save on maintenance, repair costs, and vehicle downtime because the entire process more efficient,” states Merrill.

In an effort to continue to offer customers the best product possible, Aladtec continually enhances, updates, and adds system features.  They are committed to always offer free implementation, free ongoing training and free upgrades.  “While the system is very user friendly, in the rare cases where I've needed customer support, the staff at Aladtec has been extremely helpful - they have the best customer service I've received from any company in any industry,” Merrill concludes.

About Algona EMS:  Located in northwest Iowa, Algona is just west of Mason City. The community’s EMS agency is committed to being of service to the great people of Kossuth County.  Their Vision Statement is:  To be a leading provider of prehospital and out-of-hospital medical care by identifying and meeting the changing needs of our community.
About Aladtec: They proudly provide online employee scheduling and workforce management software to nearly 1,700 organizations, primarily within the Public Safety Sector. These customers count on Aladtec every day to help them save time and improve efficiency.  For information about their affordable industry specific options, or to try a free demo, please visit www.aladtec.com.

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mellissa@aladtec.com

Monday, August 1, 2016

Discussions Update

As you may know, Discussions in Aladtec let you have have conversations with other members of your service. This is especially handy for discussing procedure changes, soliciting feedback, or communicating any information that requires back and forth between employees.

We’ve made a few changes to help Discussions be an even more useful communication tool. You can now easily sort to see the most recent reply first, and adding/editing replies is more intuitive.

Discussions Page in Aladtec

Discussions page highlighting that previous posts can now be sorted


If you have questions please contact your Support Team at support@aladtec.com or 888.749.5550. As always, thank you for using Aladtec.